Office Assistant
7 months ago
**Office Assistant Job Description**
**Job Title: Office Assistant**
**Office Assistant Job Purpose**:
Manages general office duties to ensure company processes run smoothly. Assists with Manager’s and Director’s duties as required and corresponds with clients, customers, and members.
**Office Assistant Job Duties**:
Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
Interacts with clients, visitors, and members
Sorts and distributes incoming mail
Arranges meetings by reserving rooms and managing refreshments
Types correspondence, meeting notes, and forms among other documents
Photocopies, scans, and files appropriate documents
Edits documents for accuracy
Maintains accurate records and enters data for memberships, golf society bookings
Assists with organising events when necessary
Conducts research and compiles data
Signs for delivered packages and distributes them to the appropriate recipient
Interacts with Manager and Directors when necessary as well as Heads of Departments
Assists in setting up new client accounts
Maintains financial records and liaises with bookkeepers for any queries
Covers reception upon occasion
Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
Answers customer questions and confirms customer needs
Engages in educational opportunities as needed
Performs additional duties when required, including drafting brochures and organising the filing system
**Office Assistant Skills and Qualifications**:
Previous Experience in a Related Field Preferred;
Self-Driven;
Excellent Customer Care Skills;
Exceptional Communication Skills;
Ability to Maintain a Strict Level of Confidence;
Proficiency in Microsoft Office Programs;
Attention to Detail;
Professional Appearance;
Excellent Typing Skills;
Strong Problem Solving Skills;
Excellent Organisational Skills;
Highly Motivated and Ability to Prioritize Efficiently;
Ability to Work Alone or As Part of a Team;
Enthusiastic and Reliable;
Knowledge of Basic Office Management Procedures;
Reliable
Knowledge of golf an advantage
**Salary and Hours**
20 hours per week including some weekend work
£12 per hour
Pension Scheme
4 weeks annual holiday
Flexible working times
Full Training provided
Free on-site parking
Free golf / driving range membership*
*Upon successful completion of Probationary Period
This is a great opportunity for someone who is organized, detail-oriented, and has strong administrative skills. If you are looking to contribute to a dynamic team in a professional office environment, we encourage you to apply.
**Job Type**: Part-time
**Salary**: £12,480.00 per year
Expected hours: 20 per week
**Benefits**:
- Bereavement leave
- Casual dress
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
- Weekend availability
**Education**:
- A-Level or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Ability to Commute:
- Radstock (required)
Ability to Relocate:
- Radstock: Relocate before starting work (required)
Work Location: In person
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