Receptionist

3 weeks ago

London, United Kingdom Westminster School Full time

Job Introduction
The Receptionist is responsible for front of house matters, and for assisting, as required, with administrative matters.

This is a busy role and the Receptionist has support from other members of staff, including a Gap Student, primarily based in the Reception area, and a trained Medical Assistant when needed.

Main Responsibilities
**Line Manager**:Master’s PA for Receptionist work

**Detailed Responsibilities**:
**Front of House**
- Answer the telephone and deal with general queries
- Greet visitors, ensuring they are signed in and briefed on health and safety, Safeguarding and fire procedures on arrival

**Administration**
- Ensure daily pupil attendance registers are completed correctly, with notes and keeping track of absences and boys arriving or leaving between registers, reporting to the Deputy Master where there are concerns. Logging boys who are off-games, as required
- Receive deliveries and post. Sort post ready for distribution to staff
- Manage Lost Property (assisted by the Gap Students)
- Provide general administrative support to Registrar and Master’s PA as required (e.g. setting up for Parent Evenings, internal school events, drama productions, etc.)
- Administration and data input on our Management Information System as directed by members of the Senior Management Team
- Assistance to the Registrar with administration, as needed

**Admissions**
- Assist with Open Day and Assessment Morning preparations
- Attend all Open Mornings and Assessment Mornings
- Answer calls in relation to open mornings and registration process at 7+, 8+ and 11+ to assist the Registrar, where time allows
- Assist with the Platform and Platform Plus programme, where time allows

**Facilities Management**
- Ensure the School’s photocopiers are working and stocked for use (paper, toner, staples etc.)
- Liaise with the Assistant Master (Extra-Curricular) to notify the Estates Bursar and Works Department of any problems / faults with School facilities and arrange maintenance work;
- Where applicable liaise with School Caretaker for smaller, more immediate work

**Displays**
- Oversee display boards across the School, which need updating, reminding staff where they need to be changed, achieve a consistency of approach or to meet previously agreed standards
- Assist with displays where time allows, coordinating and advising other members of staff
- Create and assist with whole-school signage
- Order, store and audit relevant materials for displays

**There will be a requirement for the appointed postholder to become the medical administrator for the school, for which training will be provided.**

**Hours of Work**

7.50 am to 4.50 pm, Monday to Friday (term-time) as well as a minimum of three Saturdays to assist with Open Days.

The role is full-time (term-time only) and permanent.

Please refer to the attached person specification for further details.

**Equal Opportunities**

**Safeguarding and Child Protection**

Westminster Under School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

About The School
**Working at Westminster Under School**

Westminster Under School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of 292 pupils, 43 teaching staff and 50 support staff.

Westminster Under School is a friendly and welcoming place to work. There is a real sense of community here and staff members quickly become part of the rhythm of life, both inside and outside the classroom. Social events are regular and varied, with plenty of opportunity to socialise outside working hours. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending a concert or a sports fixture.

Westminster Under School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

**The School**

Westminster Under School is a great environment for happy and purposeful pupils, and for all the staff who support them. Our aim is to produce well-rounded individuals with a love of learning and an enthusiasm for life, and who relish coming into School each day. All members of staff play an important role in ensuring that day-to-day processes at the School run smoothly, and in turn helping each and every pupil to enjoy and benefit from all that the School has to offer.

The Under School is a day school with approximately 292 pupils aged between 7 and 13. The School was founded in 1943 in the precincts of Westminster School in Little Dean’s Yard, just behind Westminster Abbey. The 17 boys with whom it began rapidly became 60 in number and by 1950 there were 80 boys in the Under School. The boys had to compete for space with the senior school pupil

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