Contract Administrator

6 months ago

Norwich, United Kingdom Moston Consultants Full time

**Contract Administrator**

**Location: Hellesdon Hospital**

**Salary: £24,000**

**Working Hours: 37.5 hours per week (Monday to Friday)**

**Holidays: 25 days holiday plus bank holidays**

**Key Responsibilities**:

- To manage and complete general administrative duties for Norfolk NCHC FM contract, and support other contracts where needed, including answering phone calls, filing, printing and photocopying, liaising with Regional HR Advisor where possible
- To manage the purchase ordering process and systems to include the whole process from cradle to grave for the contract with consultation and approval of the Contract Manager
- To monitor and review cost tracking and financial commitment reports, flagging issues of concerns to management.
- To fully administer the payroll process to include; new starters, variations, leavers, overtime and exceptions, pay queries (with support of Site Co-ordinators and Contract Management).
- To manage the supply and use of agency staff, raising requests via IQN, ensuring timesheets are submitted and the agencies are paid accordingly.
- To maintain and develop a good filing system (to also include electronic databases and systems). This will also include maintaining an excellent archiving process and procedures.
- To ensure all sites have relevant paperwork to ensure an effective recording keeping both on site and in the office with regards to all service streams provided as per the Contract Specifications.
- To maintain and support the Deputy Contract Manager with the training matrix and ongoing employee training requirements, including organizing sessions where required
- To maintain and order with approval of the Contract Manager stationary supplies and all other materials, consumables and equipment. Liaising with suppliers where required
- To prepare contract reports in conjunction with Management.
- To support the Helpdesk in managing phones, recording of data and assisting in communication to clients and operational teams across the contract.
- To attend meetings and record minutes of meetings when asked upon.
- Having a flexible approach to service provision is essential and the contents of this job description may therefore be required to be amended from time to time in line with contractual obligations and working requirements.
- Order and deliver equipment, consumables and updated paperwork to units responsible for carrying out stock checks.

Key Competencies
- Supporting and working with others
- Delivering great customer service
- Acting professionally
- Delivering objectives
- Meeting targets and deadlines

Skills and Knowledge

Essential
- Customer service focussed
- Intermediate knowledge of Microsoft Knowledge
- Quick to learn
- Experience in processing payroll
- Flexible
- Good attention to detail
- Professional telephone manner
- Proactive approach
- Confidentially

Desirable
- Bics Training
- Managing safety
- Managing safety
- Experience with cleaning

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,137.53 per year

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Norwich: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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