Personal Assistant

4 weeks ago


London, United Kingdom Futures Recruitment Services Ltd Full time

Futures Recruitment Services are supporting their highly reputable client based in Central London seeking a Personal Assistant to support the Chairman and CCO of the company.

Our client is seeking an organised, proactive, and responsive individual, who will ensure their day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of inbox management, travel arrangements, calendar management, expense tracking, event organisation, client meeting organisation and document preparation and correspondence.

We are looking for an experienced Personal Assistant who will be able to showcase their skills and add value straight away. This role will be offered on a full-time 6 month contract initially with the strong potential of extension and the opportunity for a permanent role in the future.

**What can you expect as a Personal Assistant?**
- Join a fantastic organisation where people are our greatest asset
- Be part of a welcoming culture where people belong and thrive
- Grow your talent through a variety of career opportunities
- Add value and work independently with the ability to act on your own initiative and be supported by senior leaders

**We will rely on you to**:

- Provide an effective and responsive administrative service
- Maintain and manage a busy diary, organising internal and external appointments considering current priorities, global time zones and the need for focus time
- Be able to prioritise, particularly when it comes to putting together executives’ calendar and determining the importance of various tasks, meetings, and assignments.
- Coordinate and arrange business trips including meeting itineraries, flights and accommodation
- Organisation and co-ordination of client events
- Liaise with internal and external colleagues and clients across the UK and internationally
- Reconcile expense claims and credit card statements
- Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority
- Planning client meetings and events and/or coordinating with event planners
- Undertaking ad-hoc projects

**What you need to have as the Personal Assistant**:

- Experience working in a similar Executive/ Personal Assistant role which demonstrates your ability to multi-task, organise and prioritise effectively
- Ability to plan and organise self and others
- Ability to work to tight deadlines
- Strong written and verbal English language skills are essential
- Strong attention to detail with the ability to prioritise pace over perfection when needed
- Approachable & sociable personality
- Sound knowledge of I.T. especially MS Outlook, Teams and Zoom
- Ability to develop and maintain relationships
- Maintain high levels of confidentiality

**Job Types**: Full-time, Fixed term contract, Permanent

**Salary**: £150.00-£155.00 per day

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- London, EC3R 5BU: reliably commute or plan to relocate before starting work (required)


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