Executive Assistant to Managing Director

**Job title**: Executive assistant to the Managing Director

**Reporting to**:Managing Director

**Who are we?**

The Silver X Group was formed in 2013 by our MD Gavin Burgess and currently operates over 3 locations, 130,000ft2 of warehousing space, and has an operator’s licence for 120 HGV vehicles across two companies. We are an IT led, young, hungry team who is passionate about customer service and maintaining a non-corporate, family environment, working and playing hard.

Adaptability, work ethic and willingness to learn and grow are essential to join our determined team.

**Aim of role**:
To assist the Managing Director with all day to day duties and to help organise and structure his personal life and his and his teams teams duties.

To provide a first point of contact to the MD and senior management team planning, organising and following up on structured meetings, ensuring maximum effectiveness.

**Job description**:
Due to exceptional growth, an exciting opportunity has become available to join the Silver X Group based at our Head Office in Alfreton, working directly with our Managing Director.

We are looking for an executive personal assistant to join our growing team. This role would suit an experienced personal assistant with a minimum of 36 months experience in a similar role. If you are highly organised, have great great attention to detail and have exceptional memory recall, we would love to hear from you. You will be a team player, be able to multi-task in a busy environment, and be able to work on your own initiative.

As you will be assisting in the organisation of a number of operational processes and tasks, you should be a quick learner and be methodical and logical in your approach to work.

The work environment is a very family, non-corporate place so you should have an similar mindset and be comfortable with open and honest discussions.

**Role & responsibilities**:

- Provide administrative and office management support to the managing director for both personal and work activities.
- Manage all meetings, planning, preparing agendas, note taking, and controlling follow up actions of the senior leadership team.
- Assist the MD to capture KPI data from various teams within excel and other software packages.
- Respond to enquiries from customers, partners, and other stakeholders on behalf of the MD.
- Provide office management of facilities and office eqipment.
- Facilitate communication between internal departments and divisions.
- Setup conference calls, video conferences, and webinars.
- Generate reports, memos, presentations and other documents as directed by the MD.
- Maintain records, files and archives for all directors.
- Manage, maintain and update director’s contact database.
- Assist in the planning and preparation of events and other activities.

**Key skills**
- Be able to work on your own initiative to consistently improve the office environment and existing processes.
- Ability to use initiative to plan and prioritise as well as multi-task on a daily basis
- Ability to take direction effectively
- Confident with holding sensitive paperwork and confidential company information
- Strong interpersonal skills to build effective working relationships
- Excellent communication skills, written and verbal
- Be comfortable communicating with employees across all levels of the business
- Be a strong team player, have self-motivation and also be able to also work on your own initiative
- An advanced user of Word, Excel and PowerPoint
- Have an excellent knowledge of IT systems
- Strong organisational skills
- Able to produce detailed reports
- Have the knowledge and confidence to assist with projects if needed.
- Keen attention to detail

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£35,000.00 per year

**Benefits**:

- Additional leave
- Company events
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Application question(s):

- Do you live within a 20 mile radius of DE55 4BR?

**Experience**:

- PA or Exec Assistant: 3 years (required)

Licence/Certification:

- Business Degree or PA Diploma (preferred)

Work Location: One location