Circuit Administrator

Job description

**We are seeking to appoint a part time Administrator to support the work of the Methodist Church in West Oxfordshire**

**Main Responsibilities**

Personal Assistant to the Superintendent:

- Deal with correspondence as necessary.
- Prepare agendas, take and circulate minutes / notes for meetings of Trustees, Staff, Leadership Team and other Circuit working groups as required.
- Co-ordinate attendance of Circuit Stewards at Church Councils / General Church Meetings.

Communication, Record-Keeping, Data and office management:

- Deal with enquiries sympathetically and efficiently; refer enquirers to those best able to assist.
- Develop and maintain the Circuit website and social media presence
- Support the production of the quarterly Circuit preaching plan:

- Gather and maintain preacher availability and enter data on the Chrestos system.
- Download Excel spreadsheet, format data and transfer onto Word template for publication
- Collate information for and arrange production of the Circuit Plan
- Distribute final plan document in electronic and print formats.
- Co-ordinate production of the Circuit’s Annual Report.
- Receive and distribute by the most effective means, including via web site, information from the Circuit Leadership team, Circuit churches, the District, Connexion and other sources.
- Annually order and distribute Methodist Prayer Handbooks and Membership Cards.
- Prepare and maintain the Directory of Circuit Trustees and Church Office Holders (currently via Chrestos).
- Assist the Circuit Safeguarding Officer to maintain Safeguarding compliance records.
- Monitor Annual Returns submitted by churches to the Connexion and support churches in entering data through ‘methodist online’.
- Support Churches in GDPR compliance.
- Administration relating to Circuit property

**Next Steps and Main Terms**

Hours of work: 18 hours per week - core office hours to be agreed on appointment but there is flexibility and some home working is also possible. Occasional evening and weekend work may be required (perhaps 6 times per year)

Rate of pay: £12.37/hr (Pro rata FT equivalent £24,187 pa)

Location Based at Chipping Norton Methodist Church, West Street, Chipping Norton OX7 5LH.

Closing Date: 17th February

Interview Date: tba