Accounts Assistant

2 weeks ago

Belfast, United Kingdom BELFAST SKIN CLINIC Full time

**ACCOUNTS ADMINISTRATOR**

**JOB DESCRIPTION**

**Job Title Accounts Administrator**

**Accountable to Medical Director**

**Salary Dependant on experience and qualifications**

**Hours 40 hours per week - Monday to Friday**

**Annual leave 34 days per year (including public holidays)**

**About Us**

The Belfast Skin Clinic is a unique private clinic offering treatments for all skin problems and associated conditions. The clinic is housed in a purpose-built facility specifically designed to deliver world-class healthcare. Led by Dr Pamela McHenry and her team of clinical and managerial staff, the Belfast Skin Clinic is committed to providing every patient with the highest standard of care. We are a medium-sized business with 40+ permanent office and bank staff.

**Job Purpose**
- We are seeking an experienced accounts administrator to join our team and provide an excellent service to patients, staff and visiting consultants.

**Specific Responsibilities**

Daily
- Manage all issues relating to accounts, cash flow and credit control processes.
- Oversee the processing of all invoices and payments within an appropriate timeframe.
- Liaise with the Nurse Manager regarding equipment and supply purchases.
- Liaise with the Medical Director regularly to provide financial updates.
- Forecast cash flow in line with objectives in order to meet financial targets.
- Ensure compliance with RQIA minimum standards and independent healthcare regulations (NI 2005).
- Ensure all relevant information is communicated to insurance companies, patients, medical consultants and clinic staff in an appropriate and timely manner to ensure the efficient management of the business clinic accounts

Monthly
- Assist external accountants in producing management accounts reports.
- Process salaries for all clinic staff.
- Advise other staff and patients on costings for self-funding patients
- Liaise with the Medical Director and visiting Consultants to organise monthly payments for work completed and issue accurate payment reports
- Ensure any communications with patients are recorded on e-clinic
- Provide training to new staff on all computer packages used

**General Responsibilities (for all staff)**
- Be able to meet and greet all patients and visitors to the facility in a welcoming and friendly manner.
- Ensure all visitors sign into the visitors register
- Deal with all telephone enquiries in a professional, efficient manner and redirect all calls to the appropriate person
- Maintain all patient records, results, correspondence and log all communications onto the clinic’s computerised system e-clinic
- Scanning all patient documentation with accuracy onto e-clinic
- Booking new patient consultations, review and dressing appointments for the consultants and nurses
- Rescheduling appointments as required
- Photocopying as required
- Liaise in a professional manner with GPs and other external Healthcare Providers
- Cover for and assist other staff members as required
- Complete any other duties as assigned by the Management Team
- Participate in staff meetings in a positive and constructive way
- Be willing to undertake further additional or specific training as directed by the Management Team
- Maintain personal and professional responsibility to report abuse or poor practice that may affect a safe environment for any patient, visitor or staff member

**Equipment**
- Ensure any broken or faulty equipment is removed from use and marked as out of action. Notify Nurse Manager as soon as possible
- Maintain, monitor, control and order stock as directed, reporting any deficits required urgently
- Maintain general tidiness and cleanliness of all areas
- Maintain cost effective use of all supplies and avoid unnecessary waste
- Report any incidents, breaches of misuse of equipment or incorrect waste disposal and document accurately

**Information Governance**
- Ensure all information is accurate and handled legally, securely, efficiently and effectively within the Data Protection legislation
- Respect the confidentiality of any information you may come into contact with
- The unauthorised use or disclosure of information will be considered a serious disciplinary offence

**Health and Safety**
- Take responsibility for your own Health and Safety and that of others who may be affected by your acts or omissions
- Ensure statutory regulations for Health and Safety, codes of practice, clinic policies and local rules are adhered to
- Report any incidents or near misses according to clinic policy and HSE requirements

**JOB SPECIFICATION**

**ESSENTIAL**

**DESIRABLE**

**QUALIFICATIONS**

Minimum 5 GCSE’s or equivalent (including Maths and English)

IT and accounting qualifications

**Experience**

At least three years recent experience in an accounts/credit control position. Experience with customer service.

Previous experience in a healthcare accounts role.

**Specific Experience**

Experience working to accounting deadlines; producing and

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