Personal Assistant

4 weeks ago

Stockport, United Kingdom KION Group AG Full time

Dematic GSO is a market leader in developing and implementing software solutions throughout the Logistics Industry. Within our chosen sectors and technologies we are recognised leaders in the delivery of business-critical software systems - on time and to budget. At our core we are leading experts, delivering and supporting complex software led solutions better than our competitors. As a result, we help our customers achieve true competitive advantage through the delivery of effective and dependable solutions.

As part of our continued growth we are currently looking for a Personal Assistant. To be considered for this role it is essential that you have experience of providing support to a senior team, have excellent communication, organisation, and interpersonal skills, along with strong IT capability.

What we offer:
- Career Development- Competitive Compensation and Benefits- Pay Transparency- Global Opportunities

Learn More Here:
Tasks and Qualifications:
The main purpose of this role is to provide a proactive, efficient, and responsive administrative and organisational support service to the Senior Vice-President and key executive directors within the business. It will require establishing and maintaining a good understanding of the business and building professional and supportive relationships across the global organisation - including colleagues in the US & Australia.

You will be responsible for providing full administrative support ensuring a high level of quality service and efficiency is always maintained. You will be able to demonstrate the ability to effectively plan and organise your workload and have the initiative to resolve issues quickly in an appropriate manner. All with the upmost integrity and confidentiality.

This is an exciting opportunity for an experienced Personal Assistant who would like to be part of an incredible team and growing organisation, and who thrives in a challenging environment.

Job Specification
- To proactively take responsibility for ensuring that all aspects of the Executives’ work is effectively supported and managed in line with expectations
- Forward thinking, planning and delivery using excellent time management skills
- To be the first point of contact for their Executives’ meeting requests in order to manage their schedule effectively - working with other teams and providing a professional level of service where flexibility is paramount
- Arranging and managing internal and external meeting invitations, using initiative where required to amend or alter meetings in line with achieving further efficiencies for all parties
- Book domestic and international travel, managing itineraries effectively
- Process expense claims on behalf of the Executives in a timely and accurate manner
- Act as a liaison between the Executives and their teams to ensure that information is requested and obtained in a timely manner and ensure agreed timescales for deliverables are met, assisting team members as appropriate when requested by the Executives
- Production and distribution of reports, presentations and correspondence on behalf of Executives
- Working with and forging strong relationships with other colleagues ensuring close and continued interaction to manage joint collateral, meeting schedules, etc.
- Support Executive members by following up on key actions and data, as required and liaising with other senior people in the Company both locally and internationally in order to provide satisfactory communication and information to, and on behalf of, the Executives

Person Specification
- Experienced Personal Assistant with several years of Experience working at an Executive level within a similar organisation where possible
- Advanced PC and Microsoft Office Suite Experience
- High attention to detail
- A high standard of planning and organisational skills
- Excellent interpersonal skills - and the ability to work and communicate at all levels across the organisation
- Discretion and Confidentiality is essential
- Good written and verbal skills
- Proactive approach; able to work on own initiative

**Benefits**:

- Competitive salary
- Incentive schemes designed to reward individual contribution and performance
- Group personal pension plan with generous Company contributions
- Holidays - 25 days plus bank holidays
- Private Health Scheme (non-contributory for employees)
- Life assurance
- Gym facilities available on site

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