Administration Assistant
5 months ago
**Purpose of the Role**
To provide day-to-day administrative and general support to the H&S Consultancy team, with focus on supporting delivery of H&S training activities. Ensuring health and safety reports and documents are completed and issued in a timely manner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.
**Key Responsibilities**
- Co-ordinate H&S training activities between H&S Consultants, SMR Pathways, delegates and certifying bodies.
- Generate monthly billing reports and fee tracking management.
- Assist finance team with debt recovery.
- Coordinate with mobilisation team to ensure new properties under management achieve base compliance.
- Issue all reports generated by the consultancy team, with follow up quotations as required.
- Organise travel for Consultants using travel portals.
- Organise meetings and events, including preparing agendas.
- Proof read and QA reports and documents.
- Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment.
- Data management and collation; assist in preparing and analysing key report information for all Consultants.
- Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision.
- Preparing and submitting Expenses / Mileage claims
- Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary.
- Assist H&S Consultants and Consultancy Support with various duties from time to time.
**Skills, Knowledge and Experience**
- Ability to review and maintain multiple inboxes and diaries
- Ability to multi-task, manage own time effectively and use initiative.
- Good administration skills.
- Good planning and organisational skills.
- Attention to detail.
- Good interpersonal/verbal and written communication skills.
- Energetic and self motivated.
- Pro-active/takes ownership of responsibilities.
- Ability to work well under tight deadlines.
- Friendly and well presented with ability to be client facing
- Have a “Can Do” attitude.
Working Hours - 37.5 hours pw (0830-1700 or 0900-1730)
LI-DNI
Please see our Benefits Booklet for more information.
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