Part Time Finance Assistant

4 weeks ago


Thatcham, United Kingdom Hard Hat Media Limited Full time

Founded in 2010 Hard Hat Media have over a decade of experience in providing digital communication products solely to the construction industry. We supply, install, and maintain a range of digital products including Outdoor Totems, Hoarding TV’s, TouchscreenDrawing Tables, Battle Tables and Feedback Stations. We work with some of the largest Tier 1 Contractors in the UK.

Finance Assistant - 30 hours Monday-Friday

**Responsible for**: Sales Order Processing and Finance

**Responsibilities**:
**Sales Order Processing**
- You will be dealing with all incoming customer orders and sending out customer quotations via the company CRM
- Accurate data inputting is essential for sales order processing
- Follow up on quotes
- Arranging delivery and collection of goods.

**Sales Ledger**
- Processing and invoicing sales orders
- Allocating receipts and payments from bank statements to customer/supplier accounts
- Actioning requests for copy invoices
- Posting invoices
- Setting up new customer accounts
- Preparing financial reports for senior management
- Raising credit notes

**Purchase Ledger**
- Processing of purchase invoices
- Inputting data onto the accounting system
- Performing reconciliations
- Posting payments
- Monthly bank reconciliations to include, cash receipts reconciliation

**Credit control**
- Manage a debtor portfolio
- Producing monthly aged debtor report and analysis as necessary
- Chase payments

**Supporting Company Accountant**
- Monthly payroll
- Setting up pensions for new staff and running of Pension scheme
- Prepare VAT returns
- Creating and filing financial reports

**Team support**
- Arranging travel and accommodation bookings for the MD
- Recording holiday and sickness
- Procurement
- manage deliveries received and record
- Manage inventory of equipment
- Book couriers and keep a record

**Required Experience**:

- Ideally AAT qualified however not essential if able to demonstrate enough experience
- Minimum 2 years’ experience in a similar role and used accountancy package such as Sage/Xero/QuickBooks
- Good excel skills for the maintenance of various spreadsheets
- Competency with Word and Outlook
- CIS Experience desirable

**The Person**:

- Attention to detail and accuracy
- Flexible attitude and willingness to contribute constructively towards the team
- Friendly, personable, positive approach

This is a great opportunity for someone wishing to develop their career whilst working for a successful business, offering a supportive and caring working environment.

All employees will be required to sign and adhere to our confidentiality policy



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