Accounts Assistant

3 weeks ago


Solihull, United Kingdom Sama Investment Group Full time

**Role**:
**Accounts Assistant**

**Reporting into**:
**Finance Director**

**Location**:
**Solihull**

**Role Purpose**:
Temporary role to cover maternity leave but could potentially lead to a permanent position

The role of Accounts Assistant is to plan and carry out accounting activities in accordance with agreed group business objectives.

**Key Responsibilities**:

- To be responsible for keeping all accounts updated
- To be responsible for ensuring that all annual returns and VAT returns are prepared and submitted within the agreed timescales
- To contribute to the planning and implementation of account structures and processes that will improve the efficiency of the business and development
- To be responsible for preparing for quarterly and the annual accounts audits to Accountant and ensuring that all documentation is ready for submission when due.
- To be responsible for the preparation of the business accounts for Companies House and HMRC by the agreed deadline
- Submit confirmation statement and any changes to Companies house
- To be responsible for the prompt processing and payment of all invoices monthly (or as appropriate)

i) To agree a set date to receive all supplier outstanding invoices from the Underwriter/ Administrator

ii) To ensure all supplier invoices are correctly recorded so they can be tracked for future reference

iii) To query any discrepancies in payments and verify the payment date with the Finance Director/ Underwriter/ Administrator

iv) To ensure invoices are correctly addressed and authorised by the Director/ Underwriter/ Administrator

v) To ensure that all appropriate signatures are obtained and payments are made promptly in accordance with the agreed due date schedule
- To make sure the Finance Director is notified of any and all correspondence between yourself and customers to ensure that a high level of communication is maintained and complaints/ grievances are minimised
- To maintain a log of all transfers and payments. Ensuring they are recorded accurately and every assistance is given to Accountant to audit
- To liaise with appropriate banking institutions, implementing monitoring procedures as necessary
- As a member of the team you will conduct yourself professionally; demonstrating effective team working and robust office practice to promote a positive perception of the company at all times
- To remain informed of all policy and procedural updates and complete any duty that is commensurate with the job; assisting the team to deliver a coherent and professional service

i) Answering the telephone in a professional manner
- To ensure that working hours are as agreed (flexi time). Any variance must be agreed with your Line Manager. Poor time keeping will be monitored and addressed by the Disciplinary Procedure
- A smart appearance should be maintained at all times (No jeans, shorts, trainers or T-shirts)
- To ensure that personal mobiles are on silent and only used for personal calls during designated breaks. Any other electronic devices/gadgets should not be used, unless agreed with your Line Manager for the benefit of the business
- To make sure the office planner/diary/outlook is used to ensure everyone is aware of the team’s movements and holidays
- To make sure your Line Manager is informed of any holiday requests at least 2 weeks (14 days) before the first day of the required leave. Any sickness or absence should be reported to your Line Manager by 9am prior to being on duty to ensure the work load and any deadlines are catered for
- In between meetings with Chairman update PA
- Fully responsible for daily reconciliation of the accounting software (Xero) for all the group of companies
- Responsible for all accounts payable and receivable
- Responsible for the production of monthly financial management accounts for the review and approval of the Finance Director
- Must be IT Literate and proficient in the use of Xcel and knowledge of accounts packages
- All financials forecasting
- All FCA matters
- Monthly reporting to Investors

**Required skills and experience**:

- Excellent communication skills.
- Ability to work alone and in a team.
- Strong analytical skills.
- Ability to work with Microsoft Outlook, Word and Excel.
- A high attention to detail.
- Good negotiating skills.
- Able to work under pressure and meet deadlines.
- Experience with Xero essential

**Package**:

- Product training will be provided alongside genuine career development opportunities within this fast-growing business

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £10.50 per hour

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Solihull, B91 3QG: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (required)
- Accounts: 1 year (required)

Work Location: In person

Application deadline: 14/04/2023
Reference ID


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