Exams Officer

My client is recruiting for a hardworking, innovative Exams Officer to work at their Academy.

The role is to start from April.

This is a permanent role to begin ASAP.

This is a full-time position to work 37.5 hours per week. This is Term time + 15 days non-term time. Alternative flexible working patterns can be considered if requested.

**Salary**: Pro Rata: £27,358 - £30,813 (FTE: £29,855 - £33,326)
- A current enhanced DBS certificate/ subscription to the update service
- Recent experience working as an exams officer ideally within an educational setting.

Duties include but are not limited to:
Planning the examination year, managing priorities, and ensuring Awarding Bodies’ deadlines are met.
- Ensure that accurate returns are made to the awarding bodies.
- Ensure that all required evidence for access arrangements is up to date and ready for Inspection.

about evidence needed.
- Resolution of exam clashes, including liaison with academy staff and parents.
- Liaison with the Finance and Resources Director about recruitment and training of external invigilators.
- Management and briefing on a daily basis of senior and other paid invigilators.
- Managing the daily running of external examinations.
- Misconduct or irregularity i.e. handling of incidents, reporting to the Vice Principal and writing of reports where necessary.
- Dealing with the Awarding Body Inspector.
- Being present in school to receive the results from awarding bodies on the official results

publication dates, to produce tables of the results, queries on the results and make
- Annual review and evaluation of the running of the public examinations.
- Keeping up to date with the latest procedures and regulations by, for example, membership of the Examination Officers’ Association.

Liaison with staff
- Check unit codes with of Department.
- Produce and send relevant sheets to Subject Leaders to complete student entries for January/June series GCE and GCSE.
- Give coursework and mark sheets to Subject Leaders and when completed check and return to Boards/Examiners as appropriate.
- Give copies of student entries to Subject Leaders for final checking before sending to Boards.
- Liaise with the Modern Languages Department regarding oral timetables and checking of

tapes etc., prior to exams.
- Liaise with SENDCo regarding access arrangements.
- Liaise with SENDCo and Vice Principal regarding examinations for Foundation Learners.
- Briefing staff about the regulations for invigilation.
- Ensure personal details are correct for certificate purposes.
- Provide copies of examination entry statements to check before submitting to Boards.
- Obtain UCI numbers of new pupils and enter onto system.
- Make provision for pupils to be issued with individual examination timetables.

Entries
- Download base data from Boards for January and June entries.
- Keying in entries to Boards: January & June.
- Make necessary amendments on return of entry statements from students and staff then

forward entries to Boards.
- Process any further amendments as necessary, particularly before deadlines and penalty

charges.
- Check invoices from Boards.

Exam Preparation
- Produce examination timetables.
- Produce clashes timetable and ensure pupils are informed of arrangements made.
- Check exam papers against despatch notes and timetables to ensure all have been received with sufficient copies. Store securely.
- Order examination stationery for specific exams.

Public Examinations
- Check all exam papers are accounted for, the register is signed and details on the front of the envelopes are completed.
- All sealed envelopes to be registered on Parcel Force sheet.
- Liaise with Parcel Force to collect exam material out of normal exam periods.
- Ensure exam stationery is kept stocked in the Sports Hall throughout the exam period.
- Ensure all paperwork relating to special considerations and overnight clashes is forwarded to the Boards at the appropriate times.

Results
- Assist with the download of GCSE and GCE exam results.

paid.
- Produce tables of exam results for the Principal, SLT and Subject Leaders.
- Process declining grades requests.
- Record /re-mark results and keep the Principal and SLT informed of changes.
- Update examination results to all parties as necessary.
- Return of original scripts to be ordered on behalf of Subject Leaders.
- Check and process the distribution of certificates to ex-pupils and current pupils.

Reporting
- Preparation of regular student reporting including performance reporting and targets.
- Maintaining all data records, their validation and operational process controls.
- Advising and assisting the Vice Principal in reporting to School Improvement Partners,

Governors, School Development Advisors and Ofsted Inspectors in target setting and

detailed analysis of school performance.
- Completing all statutory reporting requirements. i.e. School Census.

Other
- To carry out duties, commensurate with the post, necessary fo