Estates Administrator

To provide general administrative support to the Senior Estates Team, including preparation of documents, filing, arranging meetings, and ad hoc tasks, as required. Produce agendas and take minutes for performance review meetings with Trust contractors. Be responsible for data processing by ensuring the data is accurately recorded, processed, and stored in relevant database management systems or other information storage systems Organise ongoing Fire Safety training with external training provider, across the region. Utilise effective problem-solving skills if training dates or venues need to change due to operational demand Communicate with various departments within EEAST, to a high standard.

Support with some diary management functions for the Senior Estates Team. Be a point of contact for the team of Estates Compliance Auditors, to answer any queries they have whilst on site, and assist with filing of audit reports. Assist the Fire Safety Manager with general correspondence and communications, as requested. To provide resilience for the Administration Team, which will include booking work for contractors and allocating tasks via our MICAD system.

Download reports and carry out analysis of the data to identify trends and/or recurrent themes. Be able to work on own initiative and make decisions within the scope of the role. Produce assurance reports on fire training attendance on a monthly basis for the Fire Safety Manager. Provide and receive routine information using tact and/or persuasive skills.

Communicate the routine updates on working tasks/project information to end users in a professional manner. Communicate effectively with senior managers, managers, staff, and colleagues, both internal and external. Communicate with a high degree of confidentiality in relation to the data handled in their own role. To prioritise own workload and ensure that work is completed within agreed timescales.

To analyse and make judgements on routine/process-oriented tasks. The post holder is not responsible for managing other staff. However, they will be expected to occasionally demonstrate their current work activities to new or less experienced employees within their own discipline. Place stationery and uniform orders from external supplier, when required