Administrative Officer

4 weeks ago


Birmingham, United Kingdom Omega Recruitment Full time

**Job Title : Administration Officer**:

- **Contract Type : Temporary**:

- **Pay Rate £TBC ph**:

- **Start Time - 08:45 AM End Time 05:15 PM**:

- **Hours Per Week 37.00**

1. **General Duties and Responsibilities**

2.1 In conjunction with individual chairs, arrange Child Death Overview Panels, Serious Case Reviews, Sudden Unexplained Deaths in Childhood and BSCB Sub-Group meetings, ensuring dates are dispersed appropriately.

2.2 To assist with the co-ordination of meetings and organising of events, with both internal and external organisations in order to book meeting rooms, equipment and order catering.

2.3 Prior to meetings agree with individual Chairs the agenda and relevant papers to be circulated.

2.4 Prepare, photocopy and distribute agenda and relevant reports and information as requested.

2.5 Take minutes of meetings and prepare an accurate record in typed format for authorisation by the Chair and distribute in accordance with procedures.

2.6 Ensure any necessary follow up work from meetings is undertaken.

2.7 Prepare papers and reports for the Safeguarding Children Board as and when required.

2.8 Maintain links and provide information for the Independent Chair Business Manager, Programme Managers/Co-ordinator and Chairs of Sub-Groups, Child Death Overview Panel and Serious Case Review processes as required.

2.9 To provide and assist in the production of publicity, newsletters, and information updates that raises the profile of the Safeguarding Children Board.

2.10 Provide typing and clerical support to the Team as and when required.

2.11 To prepare PowerPoint presentations as and when required.

2.12 To provide an efficient office management system including a filing system and/or other administrative systems.

2.14 Maintain internal and external postal services and facsimile transactions; ensuring post/mail is monitored in accordance with departmental policy.

2.15 Ordering of stationery, furniture, equipment (via the Voyager System) and monitoring of stock levels.

**Salary**: £10.42 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Birmingham, B19: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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