Deputy Town Clerk

Job Role: Deputy Town Clerk.

Hours of Work: 37 hours per week, between 9am - 5pm, Monday - Friday (evening and occasional weekend work may be required).

**Salary**: SCP Range: 25 - 29 (£33,945 - £37,336).

Place of work: TKBTC Community Resource Centre.

Responsible to: Town Clerk.

An exciting opportunity has arisen to join a great team within the TKBTC community.

The focus for the role is to enable the Town Council to deliver its objectives by assisting in the delivery of ‘business as usual’ busy workload. The post is interesting and challenging in its variety and a flexible approach is essential.

This varied hands-on role will involve you in all aspects of clerical and council work, including project management and grounds maintenance.

Key Responsibilities:

- Assist in ensuring that legal, statutory, and other provisions governing or affecting the running of the Council are observed.
- Deputise for the Clerk to the Council, and act as a representative of the Council, as required.
- Undertake responsibility for staff management during the absence of the Town Clerk.
- Attend and Service the Council, Committees and Sub Committees as required, to prepare Agendas in consultation with the Chairman and Minutes for approval as appropriate.
- Under Section 151 of the Local Government Act to act as Deputy Finance Officer and undertake such Finance duties as required i.e. creating debtor invoices and inputting creditor invoices, placing purchase orders and inputting on the Town Council’s finance system in due time.
- Administer the Payroll, set up bank payments, claims and expenses, petty cash etc. in conjunction with the Clerk.
- Assist with monitoring/reviewing the implemented policies of the Council to ensure that they are achieving the desired result/fully up to date with current legislation, and where appropriate suggest modifications and/or new/additional policies.
- Support the Clerk in ensuring that its statutory obligations relating to the Wellbeing of Future Generations (Wales) Act 2015 and Section 6 of the Biodiversity duty contained in the Environment (Wales) Act 2016 is achieved.
- Assist with the maintenance and administration of Office services e.g. filing, word processing, record keeping.
- Manage the Town Councils maintenance programmes i.e. planter maintenance, bus shelters, lighting schemes etc.
- Assist with the organisation and administration of Civic ceremonials, events, and functions of the Town Council, and to assist with the ongoing maintenance and monitoring of the Council’s website.
- Ensure that the Town Council’s obligations for Risk Assessments, Health & Safety, Asset Inventory, and Data Protection are properly met.
- Undertake correspondence and research, and to produce information, data, and reports, where required.
- Draw up on their initiative and as a result of suggestions by Councillors, proposals for consideration by the Council and to advice on the practicality and likely effects of the specific courses of action i.e. Business Plans and Project Briefs.
- Attend meetings and seminars, and act as a representative of the Council, as required.
- Be responsible for the production and delivery of the Town Council publications i.e. Annual Report/Well Being and Future Generations Report.
- Bring to the attention of the Clerk any correspondence, documents, reports, or changes in legislation.
- Carry out such other duties as may be directed by the Clerk to the Council, commensurate with the level of the post and in particular, to provide cover for other office staff.

Required Experience:

- Office Management experience.
- Experience in a senior administration and finance role.
- Experience of managing budgets.
- Track record of managing projects and organisational change in the public sector.

**Required Skills**:

- Proven ability to communicate clearly and effectively, both verbally and in writing including report writing and Minute taking.
- Ability to work in multi-agency Task Groups and Committees.
- Ability to work to deadlines and prioritise workload.
- Ability to develop action plans to support.
- Ability to negotiate and influence.
- Ability to plan and to organise tasks and activities.
- Ability to manage budgets and prepare financial statements.
- Ability to let and manage contracts, purchasing and invoicing.
- Ability to prepare agendas and take accurate minutes.
- Ability to work across organisational boundaries and in varying organisational cultures.
- Ability to work as part of a team.
- Political sensitivity, tact, and diplomacy.
- Enthusiastic and highly motivated.
- Ability to confidently present potentially contentious recommendations to a variety of audiences.
- Ability to attend meetings / appointments and weekend events as necessary to fulfil the requirements of the post.
- Willing to travel to meetings involving occasional long distances.

Key Skills:

- Understanding of the key elements of effectively managing estates and facilities.
- Committed