Personnel Logistics Supervisor, Westhill

4 months ago

Westhill, United Kingdom Dron & Dickson Full time

Dron & Dickson are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment. Based at five UK locations, we provide specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical and Marine industries. Managed from our UK locations, our services operate within the UK, Europe, Africa and Asia.

**Position**:
**Purpose**: ‘_Everyone Home Safe_’ - An encapsulation of the right for everyone to return from work safely and promote their wellbeing; this applies to Dron & Dickson staff and all who come in to contact with our work activities. Our systems, processes and cultures coupled with our supply and services ensures people, plant and the environment are kept safe. The primary purpose of this role is to manage the end-to-end process of personnel travel, logistics and planning operations to ensure the timely mobilisation and movement of personnel.

**Objective**: The primary objective of this role is to lead the personnel logistics team and all appointed client personnel logistic operations within the department to achieve customer satisfaction inline with company strategy.

**Our Culture & Values**: Our Values aim to underpin and create a positive culture and working environment as well as set behavioural expectations. We are committed to investing in our workforce as we recognise people as our greatest asset. Contribution towards the companies culture and core values are required as part of this role. Our Value acronym AGILE represents qualities associated with being responsive, flexible and adaptable to change which collectively have been identified as key differentiators that offer us competitive advantage.

**Reporting to**:Engineering Services UK Manager

**Direct Reports**:Personnel Logistics Coordinator

**Core Alignment Responsibilities:
- Understand and support the company's mission, vision and values
- Responsibility of personal & team learning, development and KPI completion
- Promote and proactively adhere to the companies core values & behaviours in all day-to-day activities and interactions.
- Support employees through appraisal, learning and development initiatives and completion of development plans
- Aligning departmental goals, processes and resource allocation within the organisational strategy
- Take responsibility for managing excellent performance results.
- Lead, inspire and motivate the team into consistent performance improvement.

**Role Responsibilities:
- Maximise personnel utilisation through the effective planning and movement tracking of personnel
- Responsible for the management and effectiveness of all logistics, accommodation, travel & visa procedures
- Overall responsibility for the personnel plan to reflect actual and planned movements of personnel including the management of availability and onshore commitments.
- Management of the Personnel Logistics Coordinator, ensuring they are accountable for the work scope they manage and time is allocated effectively
- Provide line management mentoring and support for the Personnel Logistics Coordinator, to ensure training and development needs are identified and addressed in line with competency assurance systems
- Produce monthly reporting on personnel logistics status
- Management of travel agencies and performance, approving all travel related invoices

**Project Planning & Management**

***
- Work closely and communicate regularly with Project Coordinators in relation to work scope and manpower status.
- Communicate & liaise with client planning / logistic departments
- Attendance at the weekly personnel planning meetings.
- Liasie with the Recruitment & Training team to ensure the timely mobilisation of all personnel in relation to mobilisation clearance.
- Arrange travel and accommodation as requried ensuring travel is arranged as per contractual and operational requirments and in line with work instructions
- Liaise with offshore personnel and provide required crew change details and information
- Manage IR35 requirements to ensure compliance and complete status determinations in line with the statement of work and mobilisation dates
- Ensure Dron & Dickson personnel and resources meet mobilisation requirements, adhering to all contractual personnel and mobilisation requirements in relation to the scope
- Track and monitor annual leave requests
- Utilise Vantage to ensure the accurate tracking and update of personnel

**Cost Control**

***
- Produce monthly expenditure reports
- Identify cost saving opportunities

**Other**
- To maintain good communications with internal and external clients
- To take a proactive approach to continuous improvement and development of the company’s systems and processes
- Ad hoc duties as requested by management
- Travel may be necessary to ensure delivery of business needs.
- Social and business networking is expected
- Participate in On Call Rotation

**HSEQ Responsibilities*

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