Contract Administrator

3 weeks ago


Sheffield, United Kingdom Blue Arrow Ltd Full time

Blue Arrow are currently recruiting for a Contract Administrator in the Sheffield area.

Job role: Contract Administrator

Pay: £13.07 p/h (PAYE)

Start date: 25/3/2024

End date: 10/5/2024

Location: Sheffield S10
- Office based - working 9AM to 5PM Monday to Friday
- End to End workflow administration of Reactive Works through the Maximo 7.5 CAFM system
- Supports works Supervisors with oversight and distribution of Work Orders
- Trend Analysis of Maximo Work Orders through BI
- Raising & Receipting of PPM and reactive works Purchase Orders
- Liaising with subcontractors for delivery of reactive works
- Liaising with the University Helpdesk for coordinating both access to buildings and the delivery of works.
- Raising of all client Invoices and Credit Notes through SAP
- Interpret reactive work descriptions to support administration of student damage through the client STEMS system
- Monthly review of all GRIR and WIP (Work in Progress)
- Administration of contract variations
- Management of operational breaches and deductions via Maximo
- Processing and inputting of employee data in SAP for Sickness, Absence, Annual Leave and Overtime / Payroll
- Generates all required data to the Account Manager for the monthly client report
- Administration of all Purchase Card expenditure receipts and reconciliation
- Support the wider contract with general administrative support as required.

Qualifications & Experience:

- Rounded educational background with direct experience in financial and operational administration.
- Facilities Management (Hard Services) experience desirable.
- Experience of Maximo 7.5 / other CAFM systems advantageous
- Understanding of WIP & Billing process
- Experience in both finance and workflow administration desirable
- Excellent communication and customer service skills
- Demonstrate good time management skills, working to deadlines and adhering to set procedures.
- Needs to be highly motivated, organised, versatile and adaptive
- Credible experience within a general Contract Administration position.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.



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