School Business Manager

3 weeks ago

Leamington Spa, United Kingdom Pertemps Leamington Spa Full time

School Business Manager role
This will be working 32.5 hours a week throughout the term times (40 weeks of the year) Monday through to Friday and this will be at a pay rate of £13 an hour.
Main Purpose of the role:
You will be responsible to the Headteacher for the organisation and management of the whole school’s administration, including finance, personnel, health and safety and premises. Contribute to school planning and development, manage, and monitor the supportservice and associated staff.
Your responsibilities will include the following:
**_Planning and development_** - You will contribute to the school’s development and involvement in change management processes. You will also be responsible for planning, developing, and implementing support systems/procedures/policies.
**_Office duties_** - Ensuring the effective management of office routines and systems, instituting changes as necessary. Managing complex administrative procedures and queries/enquiries. You are also expected to produce and respond to complexcorrespondence.
**_Finance_** - Manage and ensure efficient operation of the school’s accounting function according to agreed procedures. Prepare annual estimates and regular reports on income and expenditure, monitor accounts against budgets and reporton the financial state of the school to the Governors. Prepare costings in order that decisions on the composition of the final budget can be made. Provide financial management information to and advise SLT. Monitor all accounting procedures and resolve anyproblems, including ordering, processing and payment for all goods and services, the operation and regular reconciliation of bank accounts, preparation of invoices, collection of fees, recovery of bad debts. Closedown accounts and liaise with Trust Audit orexternal auditors.
**_Management Information_** - Manage all data collection and reporting - to Headteacher, Governors, Trust, DCSF etc. Take a lead role in developing management information systems and the use of appropriate software, ensuring their appropriateimplementation and maintenance.
**_Health and Safety_** - Act as the school’s H & S co-ordinator.
**_Premises_** - Liaise with Trust on major property or structural issues. Liaise with outside contractors, request, evaluate and award tenders for major repairs and maintenance of school premises. Liaise with caretaking staff re generalmaintenance & oversee work. Manage maintenance budget. Control of letting of school premises to outside bodies, including publicity to maximise income. Manage budget for cleaning and caretaking staffing costs, including authorising claims for overtime. Managesite security, site maintenance and the efficient operation of all facilities, including liaison with caretaking staff Oversee purchase, repair and maintenance of furniture and fittings.
**_Stock_** - Ensure all equipment, books and general supplies are obtained from the most cost-effective source in line with school requirements. Manage ordering systems including tendering arrangements as necessary.
**_Personnel _**- Responsible for the management of support staff (excluding TAs)
- including recruitment, induction, training, performance management, welfare. Handle personnel admin processes related to the appointment of all staff. Managethe Personnel MIS (e.g., SIMS), produce reports and analyses as requested Liaise with the Trust over all staffing matters of an admin nature.
**_General_** - Promote and market the school and secure funding/sponsorship. Manage service contracts. Assist with pupil welfare, liaising with parents, medical, welfare and other staff as appropriate. Arrange medicals, rubella vaccinations,school dentist, etc. Participate in training, learning and development activities & share expertise and skills with others. Attend and participate in meetings as appropriate.
Desired Qualifications or Training:

- NVQ level 4 or equivalent qualification (e.g., CSBM) or evidence of equivalent knowledge & experience in a relevant discipline
- Minimum GCSE (or equivalent) Maths and English at grade A-C.
- Word processing qualifications (NVQ, CLAIT, ECDL) or equivalent knowledge/ skill
- Knowledge of specialist ICT packages, e.g., finance and SIMS
- Experience of office administration at a senior /supervisory level
- Experience of working in a school environment
- Supervisory or staff management experience & able to lead/motivate staff
- Financial administration experience
- Good communication skills, oral and written
- Excellent organisational skills
- Able to plan and develop systems
- Be aware of and comply with school policies and procedures ( e.g., child protection, equal opportunities, health and safety, data protection, confidentiality, contract standing orders)

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