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Pas and Team Administrators

3 months ago

London, United Kingdom Bank of England Full time

**PAs and Team Administrators**

**-**
**(**
**010234**
**)**

**Primary Location** UK-ENG-London

**Job** Human Resources

**Organisation** 124000 - TALENT ACQUISITION & DEVELOPMENT

**Job Posting** 25-Jan-2024, 7:32:35 AM

We are the UK's central bank - and we are a bank like no other; known by our peers for our world-leading thinking on policy and strategy.
Our mission is to promote the good of the people of the UK by maintaining monetary and financial stability. We seek to keep prices stable and people's money safe. We know our work matters to people, to families, up and down the UK.

We are driven by curiosity and the desire to do important, challenging work.

It takes a great team to run the Bank of England. We rely on each other to play our part. We benefit from a collaborative culture and long-established flexible ways of working, supporting our colleagues balance their work and personal lives. We strive to be a place where people feel they belong and have equal access to opportunities, because different perspectives helps us make the best decisions for the public.

There's much to gain from working with us - from career defining work at the heart of the UK economy, being part of a fantastic team, and a rewarding compensation package.

Join us and be part of a bank like no other. Together, we can make a difference.

Join us to deliver vital business support at the heart of the UK economy

We have opportunities for PAs, Administrators and Co-ordinators who play key roles in supporting the business to deliver and fulfil the Banks responsibilities.

**Your skills are our biggest asset**

PA, Administrators and Co-ordinators roles provide exposure to the different areas of the Bank. You’ll support colleagues including our Deputy Governors, Directors, Heads of Department, and Senior Managers and their teams with a range of critical tasks.

In our friendly yet highly professional environment, you’ll contribute to the smooth-running of our projects and enjoy plenty of scope to develop your skills while learning new ones.

**We want you to grow**

We're committed to your development. That's why we offer opportunities to continuously build your skillset, as you grow your career in our collaborative, inclusive culture. In short, you'll get all the support you need to thrive.

**Role Responsibilities for PAs include**:

- Proactive diary management and inbox management, keeping track of actions
- Preparing and collating agendas, briefings and meeting papers, reports and presentations
- Arranging domestic and international travel
- Maintaining electronic filing systems
- Establishing and maintaining close links with key internal partners across the Bank and external counterparts
- Reconciling expenses
- Interpret information accurately to produce high quality minutes
- Providing exemplary professional PA support
- Displaying the highest of standards protecting and maintaining the confidentiality of sensitive information.
- Dealing confidently with all levels across the Bank and external contacts.
- Dealing with general correspondence and queries from both internal and external stakeholders
- Events management, co-ordination and support

**Minimum Criteria**
- Demonstrate excellent verbal and written communication skills
- Ability to resolve issues and propose alternative solutions, in dealing with daily challenges
- Proven ability to build and maintain good working relationships and networks with staff at all levels within the Bank and with external partners
- Evidence the ability to be flexible, adaptable, open to change and work effectively as a team player
- Proven excellent IT skills - Microsoft packages (Outlook, Word, Excel, PowerPoint) at Intermediate/Advanced level are essential.
- Proven time management skills with the ability to prioritise their workload effectively in a fast-paced environment
- Previous PA experience
- Proven experience of proactive diary and inbox management
- Experience with minute taking for meeting
- Experience of handling sensitive and confidential material, maintaining a high level of discretion and professionalism;
- Experience of reconciling expenses
- Demonstrate diverse and inclusive behaviours

**Desirable criteria (but not essential)**
- Experience and ability to give clear instruction to colleagues,
- Experience in delegating tasks to junior PAs and Administrators and overseeing their work, providing them with support and training.

**Role Responsibilities for Administrators**
- Provide full secretarial and administrative support to teams, including their senior Managers.
- Proactive diary management, Inbox management and keeping track of actions
- Arranging domestic and international travel
- Maintaining electronic filing systems
- Preparing and collating agendas, briefings and meeting papers, reports and presentations
- Dealing with general correspondence and queries from both internal and external partners
- Establishing and maintaining relationships with key part