Facilities Specialist

2 weeks ago

Bracknell, United Kingdom Cadence Design Systems Full time

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.
- The Facilities Specialist is responsible for reception duties, both telephone & face to face along with ensuring the site runs smoothly with adequate supplies.
- This role also involves the completion of all administrative tasks such as; visitors’ log, access badges, raising of PO’s, etc. in an accurate & timely manner.
- The Facilities Specialist will also work closely with the Cork Site Leadership Team in supporting the build out of the Cork site culture;
- directly involved in some key activities which would involve supporting & coordinating events, activities e.g. being part of the Cork Site Communications Team
- attending the monthly Cork Site Leadership Team meetings (great opportunity to get to know the site leaders, participate, contribute, etc.)

Job Responsibilities:

- Maintain the front desk & reception areas as well as the external meeting room / conference room
- Telephone answering, message taking, referral to appropriate Business Units / Functions
- Helping maintain workplace security by issuing, checking & collecting badges as necessary & maintaining visitor logs.
- Provide general administrative duties to include, but not limited to, invoicing, general correspondence, creating fliers and forms, etc.
- Monitor / manage room bookings for meetings & site communication sessions
- Reserve space in the building communal areas when needed
- Purchasing kitchen & office supplies along with the maintenance of relevant logs
- Ordering and managing couriers
- Photocopying, faxing, shredding, laminating, filing, archiving
- Liaise with landlord & building administration
- Ordering of taxis for visitors & maintaining relevant log
- Raising purchase requisitions for services & supplies for the site
- Health & Safety Representative for the Site
- To be part of the of the Cadence Cork team
- Other duties as required by the Director of Facilities and real Estate EMEA

Job Qualifications:

- Prior experience as a receptionist or in related field along with experience in administrative duties within a fast paced, multinational environment
- Excellent written and verbal communication skills
- Excellent time management skills
- Ability to maintain accurate relevant records
- Able to contribute positively as part of a team, helping with various tasks as required.

Additional Skills/Preferences:

- First Aider Qualified

Additional Information:
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