Personal Assistant

4 weeks ago


London, United Kingdom USS Full time

**Personal Assistant**

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**Business Area: Private Markets**

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**Place of Work: London**

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**Contract Type: Permanent**

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**When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.**

**Our office is a vibrant place to work, and we offer flexibility of office/homeworking due to our hybrid model.**

**About the role**

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**In your role as Personal Assistant you will make a meaningful and valued contribution from the outset.**

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**This role will provide a great opportunity to Work alongside another PA on the team, to provide secretarial and administrative support to the Heads of Credit and Credit Asset Management whilst supporting their wider teams.**

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**What you will be doing**

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**As a trusted part of the Private Markets you will be responsible for**:
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- **Looking after the diary of Heads of Credit and Credit Asset Management, along with their teams. Monitoring diaries of other senior team members**
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- **Organise meetings (including Boards) on a weekly, monthly and quarterly basis, adding relevant meetings to DealCloud**
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- **Arranging travel (UK, Europe and international), including the preparation of itineraries and travel packs where required, as well as tracking reimbursables**
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- **Processing and reconciliation of expenses and invoices**
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- **Arranging breakfasts/lunches/dinners and team building events in accordance with the expense policy**
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- **Assisting with conference attendance/speaking events**
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- **Coordinate agendas and minute meetings, distribute as required**
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- **Maintain hard copy filing and document management (Sharepoint)**
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- **Processing documents for signing (via adobe but primarily through DocuSign)**
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- **Working closely with the other PA’s within the wider PMG team (incl. providing holiday cover) and broader London team**
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**About you**

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**To be successful in the role you will have**:
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- **Strong secretarial and organisational skills within a fast paced team**
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- **3 plus years’ experience in a secretarial role ideally in financial services**
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- **Strong IT skills and a fast learner**
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- **Good attention to detail and the ability to cope under pressure and multi-task**
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- **Ability to manage workloads, prioritise and work to deadlines**
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- **Strong team player but equally comfortable working on their own**
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- **Excellent verbal and written communication skills; ability to deal with all levels both within the organisation and with external parties**
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**Why join us?**

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**How we will reward you**

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- **Great starting salary**:

- **Generous annual leave package**:

- **Access to a high quality pension scheme provided through Universities Superannuation Scheme**:

- **Supportive people policies (including enhanced occupational sickness pay and family friendly pay)**:

- **Financial contributions towards your personal development to help you maintain your physical and mental wellbeing**:

- **Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership**:

- **Learning and development opportunities to develop your skills, knowledge and talent**:

- **Employee Volunteer Day’s to support the communities where you work and live**:

- **Cycle to Work Scheme
**Our culture and values**

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**Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves. Our purpose firmly states the importance of members, putting them ‘front and centre’ of what we do. This is embedded through our values**:
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- **Integrity**:

- **Collaboration**:

- **Excellence**

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**About us**

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**Universities Superannuation Scheme (USS) was established in 1974 as the principal pension scheme for universities and higher education institutions in the UK. We work with around 330 employers to help build a secure financial future for more than 528,000 members and their families. We are one of the largest pension schemes in the UK, with total assets of around £75.5bn (at 31 March 2023). To find out more, please visit**

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