Temporary Administration Assistant

**JOB PURPOSE**:To provide reception, administrative support for the College.

**MAIN DUTIES AND RESPONSIBILITIES**

**Administration**
- Deal with a range of queries and requests from pupils, parents, staff and external stakeholders
- Operate office switchboard
- Receive and distribute post to the relevant staff members
- Receive deliveries and arrange delivery of parcels to staff members
- Prepare outgoing post
- Greet and record visitors at reception in a friendly and professional manner
- Operate manual and/or computerised information systems in connection with students, staff, examinations, medical services, transport, etc.
- Maintain manual and computerised student records, following data protection and policy guidance
- Receive and record student absence documentation
- Maintain transport documentation for pupils and distribute bus passes
- Arrange Access NI Checks for new staff members
- Operate requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of office resources
- Provide hospitality when required
- Cover for Pastoral Co-ordinator when required
- Collect money from students for school trips, events etc.

**Job Types**: Full-time, Temporary contract

**Salary**: £10.82-£11.01 per hour

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Finaghy, BT10 0LE: reliably commute or plan to relocate before starting work (required)

Work Location: In person