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Administrative Assistant

3 months ago

Cardiff, United Kingdom Pro Care Nursing Agency Ltd Full time

**Administrative Assistant (0900 - 1730 Mon - Fri)**

***

**PAYROLL**:

- ** **Processing company payroll for all employees & pension scheme using _Sage Payroll 50 &_ _Care-Planner _software.
- Ensure employees are paid accurately and promptly on a weekly basis.
- Process both electronic and paper timesheets and mileage claims.
- Record absences and annual leave.
- Maintain employee records including updating employees’ status.
- Deal with payroll queries.

**INVOICING**:

- Create and submit electronic invoices to local authorities, the NHS & private service commissioners in a timely and accurate manner.
- Manage and investigate any discrepancies on the database.
- Deal with invoice queries and chase unpaid invoices.

**GENERAL ADMINISTRATON**:

- Answering the telephone and taking messages in a professional and efficient manner.
- Produce data reports in _Excel._
- Filing, archiving, photocopying and scanning documents as required.
- Ensure compliance with all administration systems and with information-sharing in accordance with the _General Data Protection Regulations _(GDPR).
- Ensure all working practices are in line with the company’s business objectives and protocols.
- Comply with all company policies and procedures with regard to Health & Safety at Work.
- Any other duties that may reasonably fall within the purview of the role of Administrative Assistant.

**ESSENTIAL KNOWLEDGE & SKILLS**:

- (NB: Applicants who do not meet these criteria should not apply)_
- **Clear spoken & written English.**:

- ** **_S_**trong IT skills, including use of **_Microsoft Office _**(Word, Excel, etc.)**:

- Knowledge and experience of _Sage 50 Payroll._
- _ _Excellent interpersonal and communication skills, both written and oral.
- High level of accuracy with figures and strong attention to detail.
- Ability to multitask and remain calm under pressure.
- Ability to organise, prioritise and work without supervision using own initiative but also be part of a team.
- Ability to maintain confidentiality and exercise discretion at all times.

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