**Group Purchase Ledger Clerk**

**Location**: Ingatestone, CM4 0LQ

**Salary**: £22,000 per annum

**Days of Work**: Monday - Friday

**Hours**: 8.30am-5.30pm

**Holiday**: 28 days including bank holidays per annum

Crown Partnership is an all-encompassing events, catering & hospitality provider, offering a wealth of experience, passion & stability.

They have been, are, & always will be independently owned. Their three shareholders have grown with the company & evolved with the ever-changing trends.

**The Role**

The company is looking to recruit a Purchase Ledger Clerk to provide assistance to the purchase ledger administrator.

**Duties and Tasks**
- Entering all purchase invoices for all group companies onto the Sage X3 system or company purchasing system (Epsys).
- Importing weekly csv invoice files from Epsys system, checking for errors prior to import and resolving any errors occurring during importing.
- Checking all invoices have a properly authorised purchase order and record any exceptions to this.
- Produce weekly payment reports for each group company, liaising with the individual company managing director and company accountant and processing subsequent payments to suppliers using online banking system.
- Processing ad hoc payments at the request of senior management.
- Produce timely supplier reconciliations and ensuring that the ledger is correctly maintained at all times.
- Processing company staff expenses and ensuring they are paid in accordance with the group finance timetable.
- Collating company credit card (Equals and RBS) expense claims and liaising with respective company accountant to ensure they are posted.
- To prepare the daily banking sheets recording all income and expenditure for each group company for distribution across the wider business.
- To setup new suppliers as and when the need arises and ensuring that the Sage supplier master file is up to date including company addresses, contact details etc.
- Cover for other administration staff during periods of holiday / sickness etc
- To positively promote the Partnership at all times

**Experience and Qualifications**
- Min 3+ years worked in a similar role (_Essential_)
- Experience of working in a business that handles large volumes of paperwork such as a shared service centre (_Essential_)
- Sage experience X3 (_Desirable_)
- Fully AAT Qualified (_Desirable_)

**Person Specification**
- Be self-motivated, enthusiastic and take pride in their work, taking full responsibility for the purchase ledger of each group company.
- Be able to process high volumes of purchase ledger paperwork in a timely and accurate fashion, ensuring month end deadlines are adhered to.
- Have the ability to prioritise work
- Be able to communicate effectively with staff at all levels
- Ensure that all paperwork is filed and maintained to ensure easy retrieval
- Constantly assist or suggest improvements to purchase ledger processes
- Have a flexible work ethic
- The company is an equal opportunities employer._