Accounts Administrator
7 days ago
The purpose of the role is to provide efficient and effective financial and administrative support to all operations.
If you know a debit from a credit and would like the opportunity to progress to a full time role as the management accountant, then this could be the role for you
**Hours of work** We ideally require 5 days per week cover, but the hours are negotiable between a fixed 22.5-27.5 hours per week range.
**Salary** £25k-£30k FTE depending upon experience
RESPONSIBILITIES & DUTIES
- **Accounting Duties**_
- Ensuring purchase invoices are approved before posting them as appropriate.
- Obtaining missing invoices/receipts.
- Matching goods received with invoices.
- Posting customer receipts onto the accounting system
- Assist with credit control duties, which will include contacting customers regarding outstanding payments and where necessary issuing correspondence.
- Reconciliation of bank accounts
- Reconciliation between stock system and accounting system
- Assist with ad-hoc sales ledger duties as required.
- Stock counting to verify records
- Posting accruals and prepayments journals
- Maintenance of fixed asset register
- **General Office Duties**_
- Answer the telephone and deal politely with enquiries. This will include taking telephone orders from customers and completing the appropriate paperwork to ensure orders are processed quickly and efficiently liaising with colleagues where necessary.
- Meet and greet visitors, ensuring they sign in/out and are aware of appropriate Health and Safety arrangements i.e emergency exits and providing refreshments as required.
- Maintain office filing systems (electronic and manual).
- Continuously review office systems, processes and documents and implement improvements as necessary.
This Job Description sets out the key elements of your role. However, you will be expected to undertake any other reasonable responsibilities, duties and tasks, which are within your capabilities, when requested to do so.
**Other requirements**
- Comply with all Company operating policies and procedures.
- Contribute to the effective running and development of the Company.
- Undertake any training or personal development as required.
- Any other duties reasonably requested by your Line of Management.
**PERSON SPECIFICATION**
**DESIRABLE QUALIFICATIONS**
- English & Maths qualifications at General Education Level (Grade C or above (or the equivalent))
- NVQ Level 3, or equivalent, in Business Administration
- IBT 2 (Information business technology) or equivalent.
**ESSENTIAL KNOWLEDGE**
- A good working knowledge of Xero
- A basic understanding of double entry
- A good working knowledge of Microsoft Word, Excel, Outlook and Powerpoint.
- Ideally a knowledge of Unleashed stock system
**ATTRIBUTES**
- Excellent organisational skills and the ability to prioritise work effectively.
- A methodical and conscientious approach with high attention to detail.
- A proactive approach to solving problems and the ability to use own initiative to resolve customer queries and complaints quickly and efficiently.
- The ability to take ownership/ responsibility for own work and for developing improvements to Company systems.
- A strong team player with the ability to remain calm under pressure.
- Full UK Driving Licence and own transport (Reasonable adjustments may be considered in accordance with the Equality Act)
**WORK EXPERIENCE**
- Experience of reconciling 2 sets of data to identify and report differences
- Proven experience of working in an administrative role or Purchase/Sales Ledger role.
- Experience of working unsupervised.
- Proven experience managing and improving administrative processes
- Previous experience working within a small/family business; and/or within a Finance Department; and/ or manufacturing environment.
- Experience of working with document control systems.
**Job Types**: Part-time, Permanent
Pay: £25,000.00-£30,000.00 per year
Expected hours: 22.5 - 27.5 per week
**Benefits**:
- Company pension
- Free flu jabs
- Free parking
- On-site parking
Schedule:
- Monday to Friday
**Experience**:
- ledger: 2 years (preferred)
- Office: 2 years (preferred)
Work Location: In person
Reference ID: ML0224
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