Supply Chain

3 weeks ago

Aberdeen, United Kingdom WorkNest Clients Full time

Job Advert

**Job Title**:Supply Chain & Operations Administrator**

**Salary**:£24,000 - £27,000 per annum FTE (depending on experience)**

**Contract**:Permanent**

**Work Schedule**:Monday to Friday 35 hours per week, with the option to be part-time.**

**Location**:Portlethen, Aberdeen, with hybrid working after probation.**

**About us**

Roemex is a privately owned service company working in the global energy sector with around 35 employees. We are headquartered in Portlethen, Aberdeenshire and provide speciality chemicals and consultancy services to the Global Energy Industry. The Portlethen office houses our Operations, Research & Development and Commercial Operations divisions. We have regional offices located in Dubai and the Netherlands.

Roemex’s business is in the conventional energy sector (Oil & Gas), but our business is expanding into the Renewable Energy Industries such as Geothermal and Offshore Wind. Our business consists of a dynamic team who strive to provide high-quality, responsive service and bespoke solutions to our clients’ challenges and projects.

**The role**

Supporting role for the Supply Chain & Operations team. Responsible for daily administration duties relating to shipping of goods while working with all departments to ensure client orders are manufactured, shipped & delivered in a timely manner. Will also be required to provide general sage administration support to the manufacturing team and other business functions as required.

**What you will be doing**

**Supply Chain**:

- Manage the receipt of all “goods in” while acting as a point of contact for any queries.
- Create job folders and record order information on the company’s database.
- Creation of draft shipping documents (Commercial Invoice, Packing List etc) and send them to the Supply Chain Lead/Coordinator for approval.
- Electronic dispatch of sales orders using Sage.
- Book and track courier services using online portals.
- Raise purchase orders through sage ensuring relevant financial authority has been granted.
- Booking flights, accommodation and taxis using a third party travel agent.

**Operations & Manufacturing**
- Assist with the booking in of goods after performance QC check.
- Assist with DHL deliveries, printing and checking paperwork and assigning to the goods ready for delivery.
- Assist with arranging contractors for site maintenance.
- Provide administration support to the Production & Facilities Manager/Operations Manager

**Sales Administration**
- Support updating sales presentation materials including brochures, product information documents etc.
- Offering after-sales support to customers.
- Preparing quotes for potential customers and processing order requests.
- Keeping customers updated with relevant product information.

**About you**
- Good face-to-face communication skills.
- Organised with excellent attention to detail.
- Task-orientated and proactive, with the ability to work with mínimal supervision individually or as part of a team.
- Flexible.
- Computer literate and knowledge of Sage 200 operating would be advantageous.

For the full role details, please see the attached job description.

**Benefits**
- This post is suitable for full-time or part-time. Full-time hours are 35 hours per week Monday - Friday.
- Annual salary of £24,000 - £27,000 per annum FTE.
- Hybrid working after successful completion of the probation period.
- 33 days holiday per year, with the option to buy and sell annual leave.
- Income protection cover from day one.

**To apply**

**Closing date**:Friday 7th June 2024 at 9am.**

**Interviews**:Mid-June.**

Applicants are required to have the right to work in the UK, and documentary evidence will be requested at the interview stage.

No agencies please.

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