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Admin Officer

4 months ago

Bolton, United Kingdom University Collegiate School Full time

**JOB PURPOSE**:
To provide routine administrative and financial support to the Director of Education, Principals, teaching and support staff within the schools of QUEST.

As an employee within QUEST, staff may be required to work at any school within the Trust.

**LIAISING WITH**:
Chief Executive Officer, Chief Operating and Finance Officer, Director of Education, Principals, Trust Finance Officer, teaching and support staff, Local Authority staff, Diocese, DfE, external agencies

**SALARY SCALE**:
QUEST Grade C, points 5-8

**DBS DISCLOSURE LEVEL**

Enhanced

**Professional Responsibilities**

**School Ethos**

Work with colleagues in creating, inspiring and promoting excellence at all levels.

Uphold the culture and ethos of the Trust, ensuring school environments for teaching and learning that empower both staff and children to achieve their highest potential and be their best selves.

Attend and participate in events intrinsic to the daily life of the schools and Trust, celebrating success at every opportunity.

Actively support the Trust’s policies relating to equality and diversity, inclusion and safeguarding, health and well-being, confidentiality and social networking.

**Key Responsibilities**

To be a positive public ‘face’ and ‘voice’ of the school and Trust

To undertake a range of administrative, financial and IT based tasks including tasks relating to the use of school premises if required

To organise and co-ordinate supply cover as directed by senior teaching staff.

To take notes/minutes of meetings as required and act as Clerk to the school’s Local Advisory Committee

To produce a range of financial and attendance data and provide reports as required.

To maintain and update manual and computer records/returns and management information

systems and to manage, input & extract data/information in order to produce relevant reports as requested.

To maintain stationery and consumables for the whole school to include ordering equipment as required in line with ordering procedures

To undertake reception duties and to respond to general enquiries from staff, visitors and parents upholding safeguarding and health & safety responsibilities

To maintain and collate registers, pupil/student reports and any other information as required

To ensure absences are recorded and to co-ordinate issues relating to attendance in line with legal requirements and to deal with any related queries.

To provide postal support including collection and delivery.

Assist in effective marketing of the school and Trust

To arrange and schedule visits to the school from outside agencies as required.

To undertake pupil/student first aid/welfare duties including liaising with parents/carers and staff.

To uphold excellent standards of customer service at all times including participation in school events outside of working hours.

To ensure effective communication with colleagues.

To follow agreed schedule of priority tasks to agreed deadlines and respond in a timely and flexible manner to incidental occurrences in school.

Uphold the Trust’s digital strategy

To sign and uphold the Trust’s Code of Conduct and ensure confidentiality is maintained at all times.

Maintaining a secure, healthy and risk-free environment for students, staff and visitors.

Embrace and actively take part in the ‘Spirit of Purpose’, fulfilling obligations to maintain and continue professional development in line with the Trust expectations.

To commit to the specified number of hours of professional development each year and have drive and passion to evolve and improve as a committed staff member.

Take a shared responsibility for your own continuing professional development by participating in a range of appropriate professional development opportunities.

To participate in the staff performance management process in accordance with the Trust’s policy and be responsible for self-motivation towards agreed targets.

Contribute to the overall ethos/work/aims of the Trust and its schools including participation in school events outside of working hours.

To contribute to the development of relevant policies and procedures.

To be a positive role model at all times.

Recognise own strengths and areas of specialist expertise and use these to lead, advice and support others.

To undertake Health and Safety Training, Paediatric First Aid and Safeguarding Training as per the Trust training cycle.

**ESSENTIAL SKILLS/QUALIFICATIONS**

NVQ level 3 in Business Administration or relevant equivalent qualification or willingness to undertake

Certificate in School Business Management or willingness to work towards

3 X GCSE’s in English & Maths (Grade C minimum) or equivalent level of qualification
- **Applicants should be able to demonstrate experience, knowledge and understanding of the following areas relevant to the post**:_

Experience of using various IT packages i.e. Word/Excel/Access/Bromcom

Experience of undertaking a rang