Personal Assistant

1 week ago

Mayfair, United Kingdom Town and Country Domestic Staff Full time

Mayfair - Private House PA for HNWI - £70k-£75K We are currently seeking a highly skilled and dedicated Private House Personal Assistant to support an international High Net Worth Individual (HNWI) based in Mayfair. This position offers the opportunity to work in a large, fully staffed household with multiple PAs and other staff members under the guidance of a central House Manager. Please note that this is not a remote role, and daily commuting to Mayfair is required. Job Description: As a Private House Personal Assistant, your core responsibilities will include:
I.Procurement
- Managing household purchasing requests, including sourcing suppliers and ensuring timelydelivery of ordered items.
- Conducting quantity checks and properly storing items.
- Developing and maintaining a database of suppliers.
- Coordinating with overseas and London teams to facilitate item transfers between housesand maintaining accurate records.

II.Inventory Management:

- Collaborating with the Butler and Housekeeping team to maintain up-to-date inventoryrecords of wine, spare equipment, and household items.
- Ensuring adequate stock levels to support daily operations.
- Maintaining a breakage report and promptly reporting any discrepancies to the HouseManager.
- Regularly inspecting storage areas to ensure everything is in order.

III.Cash Management:

- Adhering to Petty Cash policies and managing the house petty cash account with accuraterecord-keeping.
- Providing weekly and monthly reconciliation reports to the Accounting Manager.
- Reporting any discrepancies to the House Manager.
- Travel Packing Supervision:

- Overseeing the principal's travel packing process, ensuring all required items are packed asper their preferences.
- Maintaining an updated packing list based on the principal's requirements.
- Ensuring travel essentials pouches are refilled promptly after each trip.
- Informing the House Manager when packing is complete and forwarding detailedinformation to relevant teams.

IV.Gifting:

- Collaborating with the House Manager to arrange gifts, including wrapping, purchasing, anddelivery.
- Updating the gift inventory accordingly.

V.Administration:

- Maintaining the house appointment calendar.
- Preparing daily reports for the Principal and sharing them with the House AppointmentGroup.
- Keeping up-to-date records of the principal's preferences and sharing them with relevantteams.

I.Qualifications/Training:

- Professional administrative qualification (desirable but not essential).
- Current DBS check.

II.Knowledge/Experience/Skills/Abilities:

- Previous professional experience providing luxury concierge service in a similar setting.
- Ability to handle the demands of the role effectively.
- Strong administration and communication skills.
- Familiarity with other departmental operations and the ability to support them whenneeded.
- Experience in coordinating team rotas and approving holiday requests.
- Proficiency in performing Butler checklists and House Manager checklists when required.
- Understanding of food safety requirements and adherence to related standards.
- Compliance with Work Rules, Safety Standards, and Standards of Conduct.
- Ability to work harmoniously and professionally with co-workers and supervisors.

III.Personal Attributes:

- Self-motivated and responsible.
- Thorough in carrying out instructions and following through.
- Courteous, honest, and hardworking.
- Possessing a "can-do" attitude with adaptability being a must.
- Professional, respectful, and discreet, maintaining confidentiality at all times.
- Flexible and adaptable to meet the demands of the household.
- Pride in work and a strong sense of ownership and efficiency.
- Attention to detail.
- Strong organizational skills.
- Excellent teamwork to achieve common goals.

Days of Work, Accommodation, and Salary:

- Working Days: 5-day workweek, totalling 48 hours per week (possible additional hours including weekends).
- Salary Range: £70,000-£75,000 (dependent on background and experience).

**Job Types**: Full-time, Permanent

**Salary**: £70,000.00-£75,000.00 per year

Day range:

- Monday to Friday

Shift:

- Day shift

Ability to commute/relocate:

- Mayfair, Greater London: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (preferred)

Work Location: In person

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