Brook Street Ltd are pleased to announce a readily available position at the Southampton Crown Court as a Court Usher (Admin Assistant). The role is based on a full-time temporary contract, Monday-Friday 09:00-17:00, for 3-months. The pay rate is £10.32ph.

Key Responsibilities:
Administration
- Collecting and delivering files and bundles to the judiciary and clerks ensuring they have the necessary papers
- Providing support to colleagues & judiciary outside of court / hearing times
- General clerical work, including use of computers and Switchboard
- Filling out forms
- Operating recording equipment and maintaining records of recordings of hearings
- Sort and deliver lists of hearings for internal & external notice boards

Correspondence
- Completing standard forms, etc where the information is clearly defined.
- Straightforward drafting such as acknowledgements / receipting, confirmations, court orders, warrants etc.

Post Handling
- Opening, sorting, distributing and dispatching post as required
- Collecting and delivering post from appropriate offices

Monitoring Stock
- Ensuring Court rooms are supplied against requirements for relevant forms and stationery
- Collecting and delivering stationary around the offices

Data Entry and recording
- Resulting, checking accuracy and completeness against guidelines or a proforma, straightforward money handling e.g. issuing jury payments, spending petty cash under instruction.

Operating equipment
- Office and court equipment e.g. computers, fax machines, scanners, photocopiers, switchboards, franking machines, messaging equipment, tape, and video recorders etc.

Handling telephone calls
- Answering standard enquiries and passing messages to others.

Arranging meetings
- Preparing rooms for hearings, tribunals, trials, meetings and clearing the court / hearing room down at the end of the day etc.
- Using electronic diaries

Reception of parties to court
- Including members of the public, judiciary, juries, solicitors and barristers, the police, representatives of external Agencies etc.
- Providing information related to proceedings, escorting court users into and from the building, swearing oaths etc.
- Calling people into court / hearing rooms in priority order, discussing with Court Clerks and Legal Advisers and liaising with the Witness Service as necessary
- Answering face to face enquiries
- Keeping parties informed of changes e.g. of courtrooms and hearing times

Other Duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.