Finance Administrator
6 months ago
Office Administrator - Construction
Office based
Birmingham
£20,000 to £25,000
My client runs a successful company based in West Heath Birmingham and they are on the lookout for an experienced Administrator to join there friendly team.
The Office Administrator will be responsible for the effective management of the office facilities.
**Office Management**
- Manage the smooth running of the office
- Develop & administer office management processes & systems to ensure the efficient & effective running of the office
- Manage the purchase & maintenance of office equipment, facilities & services
- Monitor stock levels of refreshments & stationery & replenish as necessary
- Manage the requirements of the office cleaner
- Maintain office systems, including data management and filing
- Liaise with contractors to ensure office maintenance is kept in good condition & contracts are kept updated
- Monitor overall facility cleanliness & proactively identify areas that need attention
- Ensure statutory & communication notices are displayed & kept up to date
- Handle incoming & outgoing mail
**Administrative Support**
- Provide secretarial & administrative assistance to Financial Director & management team
- Support the operations team with travel & accommodation bookings as necessary
- Schedule meetings & appointments & prepare paperwork for meetings
- Record action points & write up minutes
- Ensure that invoices are duly authorised & processed in a timely manner & statements presented to FD monthly
- Process of delivery paperwork & reconcile against orders, liaising with teams & accounts as necessary
- Provide document control support in line with company / project procedures
- Support & oversee the delivery of Investors in People Gold & ISO accreditation
- Support with overseeing the Training Matrix & relevant certification
- Comply with Company policies & procedures
- Undertake any other duties appropriate with the level of this position
**Qualifications, Experience/Knowledge & Skills**
Business / Office Administration qualification would be beneficial
Administration experience within an office-based environment in the Construction Industry would be beneficial
Experience of Sage Accounts & Sage Payroll would be beneficial
Experience of CITB/CSCS, self-billing & CIS would be beneficial
Experience of working in a fast-paced environment
A problem-solving approach to work
Excellent communication skills both verbal & written
Ability to deal with clients & internal staff
Ability to work on own initiative
Meticulous, organised, proactive with a positive attitude & a willingness to learn
Self-motivated & enthusiastic
Excellent organisational & planning skills
**Salary**: £20,000.00-£40,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
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