Finance Administrator

**Job Title: Finance Administrator**

**Business Area: Lucy Electric UK**

**Location: Thame, United Kingdom**

**Job Purpose**

The Finance Administrator is an integral part of the team, performing accounting and clerical tasks for the maintenance and processing of transactions.

Responsible to support the accounts payable and month-end process.

A passion for numbers, accuracy, and skills in calculating figures is vital, as is adeptness at paying attention to detail.

**Job **Dimensions**

To undertake duties and responsibilities as required/ instructed, in a timely manner, ensuring all deadlines are met.

**Key Accountabilities**

**These will include**:
**1.** **Invoice Processing**
- Match invoices to purchase orders and goods received notes, using 3-way matching, and process onto the D365 Purchase Ledger.
- Prepare and assign non-product invoices for approval via the TAPS system. Process authorised invoices onto the D365 Purchase Ledger.
- Ensure all invoices are received from bona-fide suppliers, are correctly calculated (including VAT) and sufficiently detailed.
- Perform an initial check on the coding of purchase invoices and expenses.
- Check to ensure that budget holders only approve invoices within the limits granted to them according to the Delegation of Authority.
- Follow up disputed invoices with budget holders and suppliers and ensure disputes are resolved in the best interests of the company.
- Manage and record batch transaction processing on the D365 finance system.

**2.** **Month-end process**
- Perform month-end processing tasks and reconciliations.
- Process staff claims
- Perform company credit card reconciliations.
- Allocate operating costs to respective business units
- Ensure the appropriate controls are in place and followed.
- Reconcile supplier and customer statements monthly.
- Liaise with external and internal audit.

**3.** **Covering staff when on annual leave**
- Process sales invoices
- Dealing with other ad-hoc duties when the business required.

**Qualifications, Experience & Skills**

**Minimum Qualifications, Knowledge and Experience**
- AAT qualified
- 3 years experience in Purchase Ledger and month-end process minimum
- Excellent written and verbal communication skills
- Computer literate in Microsoft Office to intermediate level
- Knowledge of D365 would be an advantage

**Behavioural Competencies**
- Able to prioritise workload effectively
- Numerical accuracy
- High degree of accuracy and attention to detail
- Good knowledge of double entry bookkeeping
- Excellent telephone manner and good communication skills
- Ability to meet tight deadlines
- Excellent team player and thorough and professional approach to work