Executive Assistant to Headmaster

2 weeks ago

Abingdon, United Kingdom The Manor Preparatory School Full time

The Manor Preparatory School is seeking to appoint an Executive Assistant to the Headmaster to join our team from January 2024.

This is a permanent position on a term time basis (plus an additional 15 days to be worked during the school holidays as ageed with the Head based on workload).

Term Time working hours are 08:00 to 17:00 Monday to Friday with a half hour paid lunchbreak.

The part time salary is between £21,280 and £22,800 based on skills and experience. This equates to between £28,000 and £30,000 full time.

**The job role**:
The role is to work closely with the Head to provide the highest level of administrative support: coordinating and managing the Head’s diary, dealing with all routine communications, receiving visitors and assisting with the day to day liaison with staff and pupils. The EA will be an excellent ambassador for the Head and the school in all dealings.

The EA will develop and execute the Head’s initiatives and ideas for visits and events, liaising with members of the Senior Leadership Team (SLT) as necessary.

The EA will exercise sound professional judgement, anticipate and solve problems, take initiatives to reduce the Head’s involvement in routine matters wherever possible and will have a comprehensive understanding of the needs of the Head and the ethos of the school.

The Head’s EA will also support the SET and the SLT in a range of planned tasks and on request.

The Head’s EA will provide administrative support to the Head and Senior Staff in the Senior School Application process for upper school pupils, tracking and adhering to deadlines given.

All staff share the responsibility for promoting and safeguarding the welfare of the pupils, in accordance with the school’s Safeguarding Policy.

**Key Responsibilities**
- Attend daily meetings with Head to discuss work requirements and other issues.
- To coordinate and manage the Head’s diary in Outlook. The EA should be proactive and take opportunities to plan the Head’s diary most effectively and according to an established set of priorities.
- To ensure that relevant school calendar entries are coordinated with the Head’s diary.
- To deal with specific visitors to the Head and enquiries to the Head’s office.
- To meet and greet specific visitors to the Head, ensuring they are given a first-class welcome and impression of the school, which reflects its ethos.
- To deal with telephone calls and to screen accordingly.
- To act as ‘gatekeeper’ and facilitate access to the Head where appropriate, and without jeopardising the smooth running of the Head’s schedule.
- To deal with all of the Head’s correspondence.
- To open and deal with all post.
- To prepare other correspondence/documents/reports, as required.
- To arrange and organise meetings and to ensure the Head has all relevant information in advance.
- Overseeing/management of all practical arrangements for the Head’s meetings, e.g. room bookings, staff/parent availability, catering etc.
- To attend meetings and take minutes when required. (e.g. the pupils’ School Council Meetings).
- To maintain the administrative and management information systems necessary for the efficient running of the Head’s office.
- To file and keep in good order the Head’s important documents.
- To maintain records as necessary for the smooth running of the school.
- To organise and track the Head’s visits to Senior Schools and visits by other Heads to The Manor.
- To coordinate events as required by the Head e.g. The school’s annual Fireworks Evening, Staff Family Fun evenings.
- To undertake research in support of the Head’s work, to include the preparation of reports/statistics/briefing papers, that can be used by the Head to aid decision making.
- To help the Head plan assemblies and prepare PowerPoint presentations for them. To invite guests to assemblies where applicable.
- To liaise with members of staff in charge of any event that requires the Head’s attendance/involvement; to liaise with Governors, members of SLT, the Registrar. To liaise with the Deputy Heads regarding matters arising during the Head’s absence.
- To observe and maintain the confidential nature of the post at all times.
- To manage the timeline and execution for the Head to write pupil reports, proofread and uploading them to the school information management system.
- To gather information for the Head’s reports to Senior Schools and ensure these are sent out in a timely fashion.
- To help with the Head’s termly report to the Governors; liaising with contributors and pulling together content based upon the Head’s instructions.
- To ensure timely communication of Full Board and Committee/Sub-Committee meetings to the Governors.
- To design (when necessary) and produce play/concert programmes etc.
- To take minutes at the start of term Staff (INSET) Meetings and other meetings as needed.

**Supporting the SET/SLT**
- To support the Deputy Head Pastoral by making upd

  • Administration Executive

    4 weeks ago

    Abingdon, United Kingdom The Manor Preparatory School Full time

    The Manor Preparatory School is seeking to appoint an Administration / Executive Assistant to the Headmaster to join our team. This is a permanent position on either a full time basis (with 30 days annual leave to be taken within school holidays) or a term time basis (plus an additional 15 days to be worked during the school holidays as ageed with the Head...

  • Finance Assistant

    4 weeks ago

    Abingdon, United Kingdom Selective Recruitment Solutions Limited Full time

    **Job Description for Finance Assistant** **Responsibilities**: - Ensure daily reconciliation of the two main bank accounts and weekly reconciliation of other bank accounts. - Conduct weekly reconciliation of cash income - Execute fortnightly payment runs for the purchase ledger - Generate sales invoices in accordance with contracts - Manage monthly direct...

  • Laboratory Assistant

    3 weeks ago

    Abingdon, Oxfordshire, United Kingdom Abbott Laboratories Full time

    About AbbottAbbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will...

  • Administrative Assistant

    3 weeks ago

    Abingdon, Oxfordshire, United Kingdom United Way Worldwide Full time

    Job Description: United Way of Southwest Virginia Administrative Assistant The Administrative Assistant at United Way of Southwest Virginia is responsible for conducting administrative and logistical tasks across all areas and functions of the organization. Key responsibilities include: Data entry and reporting for the development team Maintaining...

  • Customer Service Executive

    3 weeks ago

    Abingdon, United Kingdom Tate Full time

    **Customer Service Specialist** **Tate recruitment**are delighted to be working alongside a well known company who are a leading international events, digital services and academic knowledge group. This role will be work as an integral part of the department by providing outstanding customer service to their internal and external customers in accordance...

  • Assistant Procurement Manager

    3 weeks ago

    Abingdon, Oxfordshire, United Kingdom Hays Full time

    35000 + benefits + bonuses DOE Abingdon, Oxfordshire, UK (2 days a week on site) My client is a UK government research entity responsible for the development of fusion energy. It operates as an executive non-departmental public body of the Department for Energy Security and Net Zero. Their role is to research fusion energy and related technologies, with...

  • Procurement Assistant Manager

    2 weeks ago

    Abingdon, Oxfordshire, United Kingdom Hays Technology Full time

    35000 + benefits + bonuses DOE Abingdon, Oxfordshire, UK (2 days a week on site) My client is a UK government research entity responsible for the development of fusion energy. It operates as an executive non-departmental public body of the Department for Energy Security and Net Zero. Their role is to research fusion energy and related technologies, with...

  • Internal Sales Engineer

    3 weeks ago

    Abingdon, United Kingdom Nolan Recruitment Solutions Full time

    Internal Sales Engineer Employment type: Permanent Hours/Duration: 39 hours per week, Monday-Friday Location: Abingdon Salary: Circa £45,000 per annum + 22 Days Holiday + Bonus Position / Company We are delighted to partner a world-renowned leader in the manufacture of Mechanical & Electronic Drive Technology for industries such as FMCG and Material...

  • Electrician

    3 weeks ago

    Abingdon, United Kingdom VolkerWessels UK Full time

    VolkerHighways is a market leader in the delivery of highways and street lighting term maintenance contracts. We build strong collaborative relationships with our clients to drive improvements and efficiency in all our activities. We have the capability to deliver major surfacing and public realm infrastructure projects. Our specialist in-house traffic...

  • Internal Sales Engineer

    3 weeks ago

    Abingdon, United Kingdom Nolan Recruitment Solutions Full time

    Internal Sales EngineerEmployment type: PermanentHours/Duration: 39 hours per week, Monday-FridayLocation: AbingdonSalary: Circa £45,000 per annum + 22 Days Holiday + BonusPosition / CompanyWe are delighted to partner a world-renowned leader in the manufacture of Mechanical & Electronic Drive Technology for industries such as FMCG and Material Handling.They...

  • Procurement Officer

    4 weeks ago

    Abingdon, United Kingdom South Oxfordshire District Council Full time

    **Salary and grade**: £33,833 per year, Grade 5 **Duration of role**: Permanent **Hours per week**: 37 **Location**: Hybrid / Abingdon **Closing Date**: 30th June 2023 **About the role and what we're looking for** **Job purpose** The council is seeking to recruit a Procurement Officer to join the procurement team to contribute to making the procurement...

  • Enterprise Applications Coordinator

    4 weeks ago

    Abingdon, United Kingdom Revvity Full time

    The Enterprise Applications Coordinator is responsible for coordinating the development and maintenance of the ERP Application (IFS Apps10) and other Enterprise Applications, coordination of incidents and changes by working with the internal Applications team, Key Users and Third party providers to ensure the Applications remain stable, supported and...

  • Enterprise Applications Coordinator

    4 weeks ago

    Abingdon, United Kingdom Revvity Full time

    The Enterprise Applications Coordinator is responsible for coordinating the development and maintenance of the ERP Application (IFS Apps10) and other Enterprise Applications, coordination of incidents and changes by working with the internal Applications team, Key Users and Third party providers to ensure the Applications remain stable, supported and...

  • Wissenschaftler physik

    4 weeks ago

    Abingdon, Oxfordshire, United Kingdom British Mass Spectrometry Society (BMSS) Full time

    To advertise your Job Opportunities on the BMSS website, please log in and click the link above. Vacancy Reference Number VI_SAS Organisation: Verdel Instruments Ltd Closing Date 31 May 2024 Salary 55-65K depending on experience Address Verdel Instruments Ltd154K Brook DriveMilton ParkAbingdonOxfordshire, OX14 4SD Duration Permanent We are seeking a...

  • Senior Procurement Manager

    1 week ago

    Abingdon, Oxfordshire, United Kingdom Hays Full time

    56000 + bonuses Abingdon, Oxfordshire, UK (2 days a week on site) My client is a UK government research entity responsible for the development of fusion energy. It operates as an executive non-departmental public body of the Department for Energy Security and Net Zero. Their role is to research fusion energy and related technologies, with the aim of...

  • Buying Manager

    4 weeks ago

    Abingdon, Oxfordshire, United Kingdom Hays Technology Full time

    56000 + bonuses Abingdon, Oxfordshire, UK (2 days a week on site) Your new company My client is a UK government research entity responsible for the development of fusion energy. It operates as an executive non-departmental public body of the Department for Energy Security and Net Zero. Their role is to research fusion energy and related technologies, with...

  • Internal Sales Engineer

    3 weeks ago

    Abingdon, Oxfordshire, United Kingdom Nolan Recruitment Solutions Full time

    Internal Sales Engineer Employment type: Permanent Hours/Duration: 39 hours per week, Monday-Friday Location: Abingdon Salary: Circa £45,000 per annum + 22 Days Holiday + Bonus Position / Company We are delighted to partner a world-renowned leader in the manufacture of Mechanical & Electronic Drive Technology for industries such as FMCG and Material...

  • Senior Application Scientist

    4 weeks ago

    Abingdon, Oxfordshire, United Kingdom British Mass Spectrometry Society (BMSS) Full time

    To advertise your Job Opportunities on the BMSS website, please log in and click the link above. Vacancy Reference Number VI_SAS Organisation: Verdel Instruments Ltd Closing Date 31 May 2024 Salary 55-65K depending on experience Address Verdel Instruments Ltd154K Brook DriveMilton ParkAbingdonOxfordshire, OX14 4SD Duration Permanent Overview: We are...

  • Financial Relationship Banker

    3 weeks ago

    Abingdon, Oxfordshire, United Kingdom Bank of America Full time

    Relationship Banker - Constant Friendship Financial Center - Abingdon, MD page is loaded Relationship Banker - Constant Friendship Financial Center - Abingdon, MD Apply locations Abingdon time type Full time posted on Posted 2 Days Ago job requisition id 24012964 Job Description: At Bank of America, we are guided by a common purpose to help make...