Centre Receptionist

3 weeks ago


Colchester, United Kingdom Greenstead Community Centre Full time

**Job title**: Centre Receptionist / Administrator

**Location**:Greenstead Community centre **(Office based)**

**Salary**:Above minimum Wage

**Hours: Part-time** 16 hour per week to meet business needs over 4 days (Monday
- Friday during the hours of 8.30- 4.30) occasional Saturdays. Plus, holiday & sickness cover on agreement:
To apply, please read the job specification before uploading your CV and Covering letter

**Your supporting statement in your letter should clearly evidence how you meet the**

**Closing date: 8th September 2023 5pm**

**Interviews to be held Tuesday 19th September 2023**

**Purpose of Job**: To provide support to the Centre Manager and team in a smooth running of diverse, friendly, and active community centre in the heart of Greenstead. Must be flexible regarding working hours, there may be some out of hour duties required. Overseeing all activities this includes setting up and backing down table, chairs, and cups. Basic cleaning and awareness of health and safety. Successful applicates are required to provide an enhanced DBS expense will be met by the employer.

**We are looking for someone with**:
**Essential**
- Good understanding of Microsoft office.
- Knowledge of invoicing.
- Customer service.
- Excellent written and verbal skills.
- Exceptional interpersonal skills including the ability to communicate effectively and professional with a wide range of diverse people.
- Ability to prioritise workload.
- Positive, with a can-do attitude.
- Caring, friendly, empathetic, and well presented.
- Adaptable and motivated.

**Desirable**
- Key holding
- Basic first aid training
- Fire Marshall training
- Knowledge of GDPR
- Sales

**Main duties will include**:

- General reception duties such as greeting and welcoming visitors.
- Taking and processing booking enquiries for the centre on bespoke system.
- Responsible for invoicing, gathering, and recording financial information.
- Recording and handling confidential and sensitive information in line with GDPR.
- Maintaining filing system.
- Responsible for informing when office supplies are low and on occasions ordering.
- Responsible to produce centre publicity, promotion activities through website, social media.
- Ensure notice boards and leaflets are up to date.
- Able to prioritise workload and work on own initiative.
- Opening and closing the centre when required.
- Setting up rooms for bookings and packing rooms down.
- Basic cleaning when necessary.
- Undertake any other duties directed by the manager.

**Other information**:

- Friendly work environment.
- Personal development with online training.
- Able to join the pension.
- Generous holiday allowance with an extra day off over Christmas.
- Wellbeing day (month of your birth) after a year of service.

**Job Type**: Part-time
Part-time hours: 16 per week

**Salary**: £8.16-£11.24 per hour

**Benefits**:

- Employee discount
- Flexitime
- On-site parking

Schedule:

- Flexitime

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 08/09/2023
Reference ID: Greenstead Community Centre Part-time Receptionist / Administrator



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