Executive Officer

2 months ago

London, United Kingdom The National Lottery Community Fund Full time

**Details**:
**Reference number**:

- 323591**Salary**:

- £22,728 - £26,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer
- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Homeworking**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
Our London and South East & East Region has a new opportunity for an Executive Officer. You will be responsible for supporting effective grant-making across the region, helping us to distribute over £120m to good causes throughout the region.

As an Executive Officer, you’ll be part of a driven and passionate team, led by a Senior Head of Regional Funding. Within the team there are 2 Senior Grant Making Managers, 10 Funding Managers and 40 Funding Officers as well as 1 other Executive Officer. You will report into a Funding Manager and work both remotely and be based for some of the time in the London Office (soon to be located near King’s Cross Station), with occasional travel to other locations across the region throughout the year.

**Job description**:
Organising will be at the heart of your role and you will be in regular contact with the team across the region. The key duties of the role include:

- Supporting the Senior Head of Region, Managers and their teams organising internal and external meetings.
- Administration of our grant making database using Salesforce
- Diary Management for Head of Region and Senior Managers.
- Organising and supporting a range of face to face and online meetings.
- Responding to customer enquiries made to the region.
- Supporting teams with stakeholder engagement.
- Organising and minuting regular team meetings.
- General administrative and facilities support.
- Time management skills.
- Excellent communication skills and the ability to liaise effectively with multiple stakeholders.
- Self-motivation and the ability to self-direct.
- The ability to remain calm under pressure and handle multiple and competing priorities, supporting others when needed.
- Strong planning and organising skills to manage various administrative tasks.
- Ability to collate information to produce accurate meeting minutes.
- Analytical and problem-solving skills to be able to proactively seek solutions to issues and suggest improvements.
- Excellent team working and communication skills to be able to engage with colleagues in meetings and participate effectively in discussions.
- You’ll also need to work within the Fund’s policies and procedures and the necessary legislation, and in a way that is in line with our vision and values.

**Interview Date**:16th November

**Location**:Hybrid, flexible working, London based, Office - circa 2 days per week

**Person specification**:
**Essential**:

- Excellent organizational skills with ability to plan, and proactively manage competing demands including diary management experience.
- Excellent customer service skills and experience of working in a customer facing role and working in a team.
- Good IT skills, including Microsoft Office.
- Ability to collate information to produce accurate meeting minutes.

**Desirable**:

- Good communication skills, verbal and written and strong attention to detail.
- Ability to handle sensitive information with discretion and sensitivity.
- Previous voluntary or work experience in the charitable sector
- Experience of collating and producing team communications.

**Equity, Diversity and Inclusion**

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone - therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)

**Benefits**:

- Alongside your salary of £22,728, The National Lottery Community Fund contributes £6,136 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Things you need to know

**Selection process details**:
You will be asked to upload a CV and then a supporting statement aligned to the essential and desirable criteria in the advert.

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Swi

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