Document Controller

7 months ago

Manchester, United Kingdom Equans Full time

**Domain**: Construction/Design and Build
- **Contract type**: Permanent
- **Schedule**: Full-Time
- **EQUANS are recruiting for a** **Document Controller **to be based in Manchester. This is a permanent full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.**

**General Overview**

Support the teams to effectively manage all information flow, to maintain and control the influx and issue of drawings, specification, surveys, reports, documents and trackers, to ensure all departments/team members have the latest and correct information that has been processed through the workflow system. To develop the workflow system to the requirements of the business.

**Key Accountabilities**
- Support the development of the utilisation of Viewpoint across all projects, in conjunction with our Digital Information Manager
- Regularly audit the systems to ensure it is being used effectively and aligns with our quality management system.
- Assist the teams in generating/preparing system required reportage.
- Issue protocol documents/coordinate set up of new projects/invites to Viewpoint.
- QA check: ensuring that all drawings / documents received on the system have been correctly named in accordance with the projects naming convention and have been uploaded to relevant workflow.
- Monitor workflows ensuring time scales and user efficiency.
- To manage several projects on the system simultaneously.
- The issuing of drawings & information for construction purposes.
- Where master files are kept in the technical department ensure these are filed in order and kept up to date
- Complete regular system audits on site use.
- Responsible for the general day to day management of the document control system for the project.
- Monitor consultants uploading, ensuring all necessary protocols and QA processes are followed, identify issues and close them out efficiently.
- In conjunction with our Digital Information Manager provide initial and ongoing training for new starters on how to use the document control system.
- Ensure all users of document control system have correct security permissions levels and accessibility.
- Regularly monitor approvals of drawings on Viewpoint/ provide necessary information for updating Information required schedules.
- Support the teams with setting up subcontract package folders on Viewpoint.
- Support the teams with usage of RFI/Tasks on Viewpoint
- Support the users in using all required systems, Teams/SharePoint etc.
- Assisting in general uploading of documentation where required
- Collation/QA check of As Built drawings

**What can we offer you?**

On offer is a competitive salary and benefits package, which includes;
- Pension Scheme
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- 24/7 Employee Assistance Program and access to mental wellbeing app
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

**Who are we looking for?**

**Skills and abilities**
- Ability to use own initiative as well as working effectively as part of a team.
- Excellent time management skills with the ability to prioritise own workload.
- First rate communication skills both written and verbal.
- Excellent attention to detail

**Experience**
- Use of Viewpoint system, i.e., Workflows, RFi’s, Reporting/ Programming.
- Operation of SharePoint and similar CDE’s
- Knowledge of Microsoft Office, Excel & Word.

**Key Attributes**
- Flexibility
- Ability to work under pressure.
- Working to deadlines
- Organised
- Excellent time management skills

**Who are we?**

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

**What’s next?**
- At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks inclu

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