Office Manager

4 weeks ago

Edinburgh, United Kingdom Maptek Full time

Maptek is a global organisation supplying technical products and services to the mining industry. Our Edinburgh office is an easy-going team of sales and technical professionals who work across Europe, North & West Africa, and the Middle East.

The Office Manager forms an essential part of the business services team. We are looking for a proactive and attentive Office Manager to keep the office running smoothly. If you are personable, organised, and self-motivated then this could be the job foryou.

Some of what you would do
- Oversee the office space and facilities, ensuring that professional standard is maintained
- Keep the office running by overseeing supplier contracts and ensuring availability of supplies
- Coordinate repairs and maintenance
- Prepare customer invoices and supplier purchase orders
- Follow up overdue payments
- Assist with new customer on-boarding, including due diligence forms and queries
- Issue software licenses to customers as part of a global fulfilment team
- HR administration, including filing of employee records
- Send mail and book deliveries
- Prepare shipping documentation for customer shipments
- Answer incoming calls and greet visitors
- Assist with preparation for marketing events, and coordinate booking of company functions

What we need from you
- A trustworthy and diligent approach to managing confidential information
- Excellent communication and organisational skills
- A flexible approach as part of working in a small team and the ability to balance competing requests
- A resourceful and independent approach to solving problems
- Previous experience as an office manager or administrative assistant
- This position is not suitable for remote working
- You must be eligible to work in the United Kingdom

We are offering
- A permanent, full-time position, 37.5h per week
- Annual salary of £27,600
- 7% employer pension contributions
- 31 days annual leave (including bank holidays)

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