Event Executive

2 weeks ago

East Grinstead, United Kingdom Caravan Club Full time

**Title**:Events Executive

**Reports to**: Senior Events Manager

**Location**: East Grinstead (mixture of home and office working)

**Job type**: 12 month FTC

**Reporting to**: Senior Events Manager

**About the job**:To promote the Club’s brands as Champions of the Great Outdoors through developing and arranging Events/Activities at Pop-up campsites, Festival/ Sports campsites and other Club or Partner Events that maximise opportunities for member/customer value including acquisition. To co-ordinate all administrative and customer relations/experience of outdoor events, including marketing liaison. Support for the Club’s Activities and Events will include administration of customer enquiries, logistics and feedback, including auditing and reconciliation for Partners, Sponsors and Suppliers. A hands-on approach and a willingness to work outdoors at events, including regular UK travel is required. Provide further administrative and logistics support to the Senior Events Manager and team as required.**Key Tasks/Accountabilities**:

- Develop and supervise all activities in relation to the support of Pop-up campsites, festival/sports campsites and other Club or Partner Events. Be the main point of contact for all parties and ensure that business partners are included in all arrangements affecting both financial (sponsorship) and non-financial (e.g. competitions/gifts) obligations.
- Research and review new activities and opportunities that support bookings and occupancy for all campsites and outdoor Events. Ensure that all enquiries are dealt with in a timely manner.
- Develop effective relationships with suppliers and agencies in support of delivering activities within budget and on time. Ensuring that the Club benefits from any economies from securing long-term relationships in liaison with the Senior Events Manager and Procurement team.
- Provide analysis and feedback on the feasibility of each event and produce and maintain revenue and expenditure budgets for each event. Ensure that appropriate reports and feedback are provided regularly to Club partners and sponsors.
- Develop marketing and promotion collateral for all activities/events in conjunction with the wider marketing team, ensuring that all deadlines are met and stakeholder requirements are included within the process.

**Essential Skills & Experience Required**:

- Significant events experience in a customer-centric commercial environment (ideally B2C and B2B)
- Proven ability and confidence to deliver outstanding Activities and Events on time and within budget
- Hands-on approach and a willingness to work outdoors at events, including regular
UK travel
- Exposure and understanding of contractor management and event booking systems
- Strong written and oral communication skills
- Excellent administrative skills
- Excellent customer relationship skills
- Comfortable working as part of a team as well as on their own initiative
- Able to manage multiple work streams and prioritise effectively to ensure deadlines are met
- Positive and enthusiastic with a can-do attitude
- Ability to create strong relationships with external business partners, sponsors and suppliers
- Degree, or significant experience in Event support development and logistics
- Professional Event and/or Marketing qualification is desirable

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