Matron's Secretary

To support the co-ordination of the administration arrangements and provide a high quality supportive secretarial service to the Medical, Surgical and Emergency Care Matron team. To work independently and be accountable for organising/prioritising own workload to ensure deadlines are achieved.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The post holder will be a key member of the Hospital Secretarial Management Team providing an accurate and confidential administration service to the Matrons and their associated work streams. Support the Matrons and other health professionals with the creation of best practice and processes, supporting diary management, workload and co-ordination of appointments and admissions related information for patients and carers.

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

The post holder will take information and enter accurately onto the relevant IT systems some of which are; WPAS, ESR, E-rostering, and Datix recalling facts and awareness of policy and legislation, legal and ethical issues throughout, sharing with colleagues and supporting administration when appropriate. The post holder will be responsible for sharing relevant information within the team, making self and others aware of data related to tasks and activity where appropriate. The post holder will prepare agendas and papers, take minutes and transcribe the minutes accordingly for meetings as required. The post holder will accurately input and maintain the patient administration systems ensuring data quality at all times. The post holder will capture and transmit information using electronic communication media, working to agreed protocols/standard operating procedures within each speciality working autonomously. The post holder, in the absence of individual Matrons, will identify high priority requests and bring them to the attention of a fellow Matron or relevant person.