We are looking for an enthusiastic, highly organised and self-motivated Medical Secretary to join our friendly Business Support Team, in a busy rural GP Practice in an attractive Yorkshire market town.

Flexibility is required to cover holiday and sickness leave.

Interview Date: Monday 23rd January 2023

Salary dependant on experience.

Our clinical System is SystmOne.

You will be responsible for typing up correspondence done by the Doctors to be sent to colleagues or patients, efficiently and accurately and to provide secretarial support for meetings being held at the practice.

To ensure enquiries from patients and hospitals, regarding referrals and appointments are efficiently and courteously handled.

Ensure that the filing, record keeping, and distribution of documents are undertaken efficiently and promptly. Ensure doctors are continually updated and reminded of outstanding referrals/letters to be dictated.

You will be working as part of a multi-skilled team that provide the following areas of support to the practice as a whole: scanning and coding patient documentation, summarising patient notes, processing some referral forms, monitoring clinical performance against internal and external targets (e.g. QOF), submitting Enhanced Service and Public Health claims, providing IT Support for colleagues when necessary.

**Main Job Responsibilities include**:

- Undertake responsibility for typing all letters on behalf of Doctors Practice Manager or Administrator, Practice Nurses and Dispensers.
- for patient referrals to Consultants and other medical personnel
- to patients
- routine and emergency hospital admissions
- insurance companies, solicitors, police
- Taking dictation as and when required
- Raising invoices to various bodies for submission of medical reports on patients
- Deal with all incoming mail and distribute as necessary
- Completion of certificate and informing Environmental Health Officer of notifiable diseases
- Collect and maintain up-to-date sources of information relevant to practice, i.e. from LMC, RSS etc
- Act on doctor’s messages from computer screen
- Sort and distribute out-trays & folders from Dr's common room
- Log, compile and maintain spread sheet for Complaints.
- Log, compile and maintain on spread sheet and present and minute significant events.
- NYMR - raise invoice and file paperwork.
- Police
- Firearms - Invoice patient.
- Run report for 2ww referrals and check patients have been seen.
- Monitor RSS rejections and feedback to GP‘s and colleagues.
- To process all requests for forms to be prepared and put into GPs tray, ensuring that accurate coding is added to the patient’s electronic record before sending - see forms spreadsheet
- To provide secretarial support for Practice Meetings as necessary (e.g. recording meetings on the electronic calendar and liaising with internal and external colleagues to confirm/request their attendance at meetings)

**Job Types**: Part-time, Permanent
Part-time hours: 21-28 per week

**Salary**: £10.00-£11.00 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work authorisation:

- United Kingdom (required)

Work Location: One location

Application deadline: 18/01/2023