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Logistics Coordinator

4 months ago

Turriff, United Kingdom ACE Winches Full time

We are currently looking for a full-time Logistics Coordinator who will be overseeing all logístical activities of ACE Winches, ensuring the business is supported and capable of providing competitive options to clients around the globe.

**Job Roles & Responsibilities**
- Support the business with all freight forwarding movements locally and internationally.
- Manage logistics operations of the USA, UAE and Norway entities including clearances into USA and UAE.
- Ensure ACE storage yards globally are coordinated, and storage fees paid.
- Working closely with haulers and forwarders for Out of Gauge (OOG) movements and police notifications.
- Hiring of mobile cranes for mobilisations, yard movements and import returns.
- Work with our external DGSA to ensure annual audits are completed and issues addressed.
- Ensure ACE HMRC EORI information is up to date and documented. MSS Reports reconciled monthly and all CDS entries retained in job folders.
- Compiling and reporting monthly on ACE PVA account for FCG imports with finance team.
- Work closely with the sales team to ensure the correct incoterms are agreed at contract stage.
- Communication with clients and their overseas agents prior to shipping to ensure export documentation is approved and ETA can be met.
- Ensure full pre-alerts are sent in a timely manner and give support upon arrival in the country as and when necessary.
- Liaise with clients and agents to approve return documentation to ensure smooth clearance back into the UK for all hire equipment and assist in re-export formalities worldwide.
- Close support with Hire Admin team and Yard supervisors to ensure mobilisations are communicated and well organised.
- Support sales and project teams to ensure all quotes are valid and as accurate as possible.
- Help to plan and coordinate ACE drivers on local pick-ups and deliveries.
- Prepare shipping documentation for packing list, COO, Commercial invoice etc.
- Prepare documentation for mobilisation and demobilisations.
- Ensure compliance and check regulations within the logístical network.
- Ensure that all required certification is in place as required.
- Ensure all relevant paperwork is completed in a timely manner.
- Support out of office as required.
- Check, revise and validate documentation.
- Ensure electronic & hard copy documentation is stored effectively and concisely.

**Qualifications & Skills Required**

**Essential**
- Several years’ experience within the freight industry.
- Previous experience dealing with air/sea/ road freight.
- Competent Knowledge of Incoterms 2020.
- Strong negotiation Skills.
- Experience in UK customs formalities.
- Experience handling / producing transit documentation.

**Desirable**
- Dangerous Goods certifications Air and Sea.
- Oil and Gas or manufacturing experience of a similar nature.

Location: ACE Global Headquarters, Turriff, Aberdeenshire, Scotland

Position Type: Full time, Permanent