HR Assisant

VE UK & ROI HR Assistant

**Overview**

VINCI Energies is a community of incredible people, empowered to deliver the promises of the digital and energy revolutions. Here, you get to work on things that matter. Things that make the world a better place. With us, you will be part of a community that fosters entrepreneurial spirit and supports you in your personal development to achieve your highest ambitions and reach your full potential.

As the HR Assistant you will provide comprehensive hands on, proactive support to the Head of HR. Highly organised with excellent communication skills, you will have a good understanding of HR processes, a calm, confident approach and will thrive in a busy working environment.

**Key Responsibilities**
- Providing day to day assistance to the Head of HR to support the needs of the business
- Fully manage and oversee the in-house employee training system that addresses company training needs including training needs assessment and measure of training impact
- Accurate and timely reporting of all learner training information in the Academy system to help meet KPIs. This includes a full and thorough understanding of the administration and maintenance of the system and the preparation of periodic BI reports
- Build positive internal and external relationships with Employees,
- Managers, and any other stakeholders
- Assist with driving forward the Wellbeing and E,D&I strategies, taking an active part in meetings and follow up actions
- Supporting the HR activities at the Pole for example:

- Issuing offer letters and contracts
- Checking, sending and tracking of all references
- Checking and chasing expired documents such as passports, visas, training qualifications
- Arrange completion of all new starter induction forms and probations
- Support the engagement survey role out
- Assist with the leaver process and ensure that all relevant actions are completed
- Attend company events and recruitment fairs, assisting with organising, set up and delivery as required
- Ensure correspondence is treated in the strictest confidence
- Delivery will require a consistently high standard of administration and non -administration activities
- Maintain, update & create SharePoint sites where relevant
- Assist the perimeter HR Teams when required
- Organise and participate in the HR Network sessions

**Academy**
- Monitor the Academy mail box and action as appropriate
- Support the VE UK development programmes, co-ordinating and attending all sessions, providing hands on support for all attendees
- Support the VE Training Programmes including; course scheduling, securing facilities, attendance allocation, invitations to trainers and attendees, providing data to colleagues where needed and attending sessions to ensure smooth running
- Provide assistance in the co-ordination and facilitation of online train
- Ability to set up systems, spreadsheets and competently undertake the monitoring and analysis of information
- Competent and proficient in Microsoft Office packages especially Word, PowerPoint, Excel, and Outlook
- Ability to communicate effectively verbally and in writing and to explain and support learners using understandable terminology to non-IT personnel
- Excellent organisational and time management skills, able to operate within tight deadlines and manage several work activities at any one time
- Ability to manage a busy workload and meet deadlines
- Ability to prioritise and re-prioritise work with minimum notice
- Ability to manage own workload to achieve set targets and deadlines
- Ability to establish and maintain professional working relationships with all stakeholders

**Why you should join our team**:

- Opportunities to develop new skills and progress your career
- An employee benefits package that gives access to an exclusive rewards website, 24-hour doctor line, financial support with dental/optical and other therapies
- A free and confidential employee assistance programme with up to six face-to-face sessions built-in
- Opportunities to discuss flexible working
- 25 days’ holiday plus paid statutory Bank Holidays (pro rata)
- Access to the Company share scheme
- Private Medical Cover

Expert of energy technologies and IT services, VINCI Energies (64,500 employees, €10.2 billion of turnover) design, implement and maintain solutions to the industry, service sector and local communities. In the United Kingdom and Republic of Ireland, VINCI Energies provides electrical design, project management, installation and maintenance services since 1907. Through its 16 closely networked Business Units, VINCI Energies operates in 4 different sectors: Infrastructure, Industry, Telecommunications and building services.