Senior Administration Assistant
3 weeks ago
Our client who are a brilliant firm of solicitors in Newcastle are keen to hire a Senior Administration Assistant to provide high quality and efficient administrative support.
Responsibilities will include document management, photocopying, scanning, binding; setting up meeting rooms and equipment as per business needs; managing post receipt and delivery; assisting departments and solicitors as required.
**KEY RESPONSIBILITIES**
- Provide general administrative support ensuring tasks are completed promptly and accurately and competing deadlines are prioritised accordingly.
- Supervise the administration assistants when the Facilities Manager and Facilities Coordinator are out of the office.
- Provide ad hoc assistance to the Client Experience Team including assisting with room set ups as required.
- Liaise with the Facilities Coordinator as required in relation maintenance and repairs to equipment (e.g. binding equipment, franking machine);
- Ensure that stationery and refreshments are regularly replenished and liaise with the Facilities Coordinator in relation to the ordering of consumables;
- Maintain and respect client and visitor confidentiality at all times.
**KEY ATTRIBUTES**
- Experienced Administrator within a professional services environment.
- Client care focused with exceptional customer service skills.
- Excellent verbal and written communication skills.
- Proactive, self-motivated and enthusiastic with the ability to work well both individually and as a member of a team.
- Excellent organisational and time management skills.
- Proficient with IT hardware and programmes including multi-functional devices, Microsoft Office and Outlook.
- Flexible, reliable, punctual and adaptable.
**Job Types**: Full-time, Permanent
**Salary**: £22,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
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