Materials Management Supervisor

3 weeks ago

Northampton, United Kingdom Northampton General Hospital Full time

The Materials Management Supervisor is responsible for direct assistance in the management of the Materials Management team and Ward top-up service. The main responsibilities of the Materials Management Team is to ensure that goods are distributed effectively throughout the Trust and any other locations within the Trust as directed by the Supplies Operational Teams Manager, to set and maintain agreed stock levels on wards and departments, to undertake usage reviews, This will involve working with complex and sensitive information on an annual value of products provided by the Materials Management Team. Responsible for the establishment of Materials Management functionality for new wards and departments as required alongside Inventory & Data Coordinator and assist in store design where appropriate to optimise space. To manage monthly and/or yearly stock takes by liaising with clinical departments, the Finance department and the Inventory & Data Coordinator.

To take responsibility for escalating stock-out situations, and managing communication with end users. To ensure storage areas at department level are maintained to agreed standards, including correct and clear labelling and tidy and safe storage, reporting any health & safety hazards to the Budget Holder. To ensure products are stored correctly at department level, appropriate to their nature and use, and that stock rotation procedures are followed to prevent obsolescence. To utilise management information (Requirements Review Report, Stock-take Report, Excess Stock report) to enable efficiencies at ward level.

To ensure team implements changes to stock profiles in line with instruction from Inventory & Data Coordinator. To develop and maintain a working knowledge of medical & surgical consumables. To ensure departments comply with the Trusts Medical Products Catalogue and product standardisation policies. To respond to product recalls/hazards as directed by the Procurement Team and Safety Officer, by identifying and isolating any non-conforming goods.

Be responsible for the investigation of discrepancies and them being resolved. To assist in off-loading roll-cages or pallets, marshalling empty roll-cages and re-loading onto delivery vehicles as may be required from time to time in line with Business Continuity Plan. Be responsible for the storage areas within departments. Ensure the team maintain the storerooms to agreed standards, including accurate and clear labelling and appropriate storage of all goods, dependant on the nature of their use.

Carry out risk assessments on the storage areas, reporting potential health and safety hazards to clinical teams, completing relevant paperwork and be responsible for ensuring these risks are eliminated. To assist in general receipt and distribution point duties as may be required from time to time in line with Business Continuity Plan. Provide direct line management support to the team and be responsible for ensuring robust cover arrangements are in place to ensure continuity of service for planned and unplanned leave. Distribute and monitor individual workload, prioritise and delegate where appropriate to ensure effective utilisation of available resources.

Provide line management support to other team members in the event of other management being on leave. To attend any training associated with the position and complete units within deadlines. To be committed to completing all training offered. Attend meetings and undertake learning opportunities Each member of the Purchasing & Supply team, due to the nature of the facility, is jointly and individually responsible for the security of Receipt & Distribution premises.

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