Project Coordinator

4 months ago

Birmingham, United Kingdom Equans Full time

**Requisition ID**: 53643

**Domain**: Support Services/Customer Services and Administration

**Contract type**: Permanent

**Schedule**: Full-Time

**EQUANS is looking for a Project Coordinator to join our team based at Birmingham City Hospital on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.**

Reporting to the Senior Project Manager, the Project Coordinator conducts the role according to onsite processes and procedures. The position ensures that Equans can meet contractual obligations whilst simultaneously providing an excellent service to our customers.

The Project Coordinator makes up part of the Projects Team which contributes to the effective and operation of the projects Service that is conducive for the delivery of healthcare.

**What will you deliver?**
- Management of financial administration process associated with all projects i.e., coordinating and maintaining all Applications, WIP, Debt, Variations, final accounts, and invoicing to the client and Subcontractor
- Attend meetings associated with debt and WIP on Projects to ensure invoicing is streamlined appropriately
- Ensuring all project works are invoiced upon completion or at agreed stages in agreement with client
- Manage and fully complete the WIP process to ensure cost control is achieved and WIP is kept to a minimum
- Ensure all Operational costs are processed appropriately and invoiced
- Assist other colleagues in the management of ongoing operational costs on completion of a project
- Liaison with Project Managers & Site Managers to ensure completion paperwork is complete on all Project claims
- Ensure all contractual notices on all projects are obtained and completed in a timely manner to ensure all cost are captured on each project
- Liaison with other site personnel and client representatives including Trust wards and departments, other service providers, suppliers, contractors etc as appropriate
- Efficiently and accurately use the computerised systems & company software daily, producing information and reports as and when required
- Attend and participate in Training courses as required and to undertake any training in the future as may be required to ensure the duties of the post are effectively conducted
- Function as first point of contact for internal and external parties providing financial information on all project works
- Ensure all documentation forms part of the onsite central filing system
- Take any project meeting minutes where applicable
- Any other duties deem necessary by the Senior Project Manager.

**What can we offer you?**

On offer is a competitive salary and benefits package, which includes;
- 24 days annual leave increasing to 25 days once 2 years service is reached (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app.

**Who are we looking for?**
- Awareness of Confidentiality & GDPR
- Comprehensive Administrative & Financial experience in a busy office environment
- Sound organisational/co-ordination skills
- Good people skills
- Flexible approach to working
- Reliable
- NHS/Hospital experience would be an advantage
- Good Health & Safety knowledge.

This role includes a Standard DBS check therefore ability to pass is essential.

**Who are we?**

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

**What’s next?**
- At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’r

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