Ppt Coordinator

**Position Details**

Campus Services

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £25,866 to £27,518, with potential progression once in post to £30,820

Grade 4

Full Time, Permanent

Closing date: 14th February 2024

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Background**

Campus Services (CS) employs over 900 staff with a turnover exceeding £50m in the last financial year. CS plays a key role in the quality of the student, staff and visitor experience, providing services across diverse areas such as the University’s sporting facilities, food and beverage, cleaning, conferencing, hotel operations, day nurseries, Portering, post, branded and own-brand retail outlets, visitor services and attractions (e.g., Winterbourne House & Gardens), student housing, transport, waste disposal and recycling. CS is a highly commercial organisation operating within the University context and has an ambitious strategic agenda, in terms of growing our service profile across both our Birmingham and Dubai campuses.

Post, Portering & Transport Services provides a wide range of logistics solutions to the University of Birmingham. We deliver the highest quality customer service through our local and international expertise. Integral to our success is a strong focus on planning and an ability to meet constant deadlines, complimented by our commitment to reduce our carbon emissions.

**Role Summary**

**Main duties**
- Support to the Transport Services Team Leader
- Coordinate and maintain vehicle insurance claims process, liaising with both internal and external contacts as necessary, ensuring vehicle damage is estimated and repaired in a timely manner with relevant recharges to the correct departments.
- Coordinate vehicle collections and deliveries to and from designated points across campus and external suppliers, assisting the Transport Services Team Leader with allocating relevant staff resources to achieve most effective use.
- Developing and maintaining intranet pages as a key tool for communication with staff.
- Take enquiries and arrange vehicle bookings using relevant data bases and systems, maintaining and updating KPI’s for reporting requirements.
- Assist Deputy PPT Services Manager in management of all fleet vehicles; ordering, updating records and alerts on fleet systems and managing charges relating to the University fleet.
- Deputise for the Transport Services Team Leader when necessary to ensure all services are maintained during their absence.
- Coordinate with the implementation of the Health and Safety Policy, developing appropriate documentation and processes to comply with the relevant policies.
- Coordinate and compile relevant reports from telematics data to support department managers in maintaining a safe and secure University fleet.
- Will provide comprehensive high quality, timely and accurate administrative support.
- Coordinate necessary fuel and other consumables to ensure the correct levels are maintained and advising Deputy PPT Services Manager when reordering is due.
- Assist Deputy PPT Services Manager in management of all fleet vehicles; ordering, updating records and alerts on fleet systems and managing charges relatin