Port Agency Contract Project Support Officer

3 weeks ago

Portsmouth, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 282300**Salary**:

- £27,080**Job grade**:

- Executive Officer- Band D**Contract type**:

- Permanent**Business area**:

- MOD - Navy**Type of role**:

- Project Delivery**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Navy Command Headquarters, Whale Island, PortsmouthAbout the job

**Job summary**:
An exciting opportunity has arisen within the 1* Logistics Division area of NCHQ, Portsmouth. A new, permanent, Band D position has been created to provide Project Management support for the through-life contract management of the Port Agency Services Contract. This high value (c.£385M) Cat A contract provides a broad range of logistics, husbandry and port services to the Royal Navy and other MOD agencies to support global operations.

This vacancy is advertised at 37 hours per week.

**Job description**:
The role of the Project Support Officer covers a diverse range of activities to support the delivery of the project’s objectives. The Project Support Officer enables the smooth running of the project by supporting the Project Manager through the operations of project management processes, and the co-ordination of the business management actions and activities on their behalf. In addition, the Port Agency Contract Project Support Officer will be responsible to provide direct support to Ships Logistic Officers in the processing of Logistic Requests (LOGREQs), lead on invoice assurance activity, finance reporting, data analysis (user requirements) and will manage the projects communications and stakeholder engagement plan. Engaging with industry and close liaison with MOD commercial and finance teams; and provide management continuity, in the absence of the Port Agency Contract Project Manager.

**Responsibilities**
- Responsible for project file management using robust version control. Organise key project meetings and provide secretariat support.
- Manage the projects communications and stakeholder engagement plan.
- Provide direct support to Ships Logistic Officers in the processing of Logistic Requests (LOGREQs).
- Assist with maintaining the stakeholder log for internal and external stakeholders.
- Assist in maintaining project controls and in producing project reports.
- Assist with the monitor of project spend and contribute to the compilation of budgets.
- Assist with and maintain risk and issue logs, escalating as appropriate.

**Person specification**:
**Experience**

(Essential)
- Evidence of strong communication and stakeholder engagement skills
- Experience of taking minutes from meetings and able to produce clear & accurate notes
- Competent in using MS Office tools; Microsoft Excel, Project, PowerPoint, Word, MS Teams, Skype, and SharePoint

(Desirable)
- PRINCE2 Foundation, APM Project Management Qualification, and / or Managing Successful Programmes (MSP) Foundation
- Working knowledge and understanding of operational maritime support delivery, preferably within RN or MOD logistics support services environment
- Financial Management

**Strengths and Ability**
- Strong oral and written communication skills
- Excellent time management skills and ability to prioritise work
- Attention to detail and problem-solving skills
- Track and progress multiple concurrent work strands and projects
- Able to work at pace to meet short notice demands
- The ability to work both independently and in a team, willing to assist across the team as and when necessary
- Identify effective options in complex problems and communicating these effectively to facilitate senior decision-making
- Judgement / reasoning competence and personality characteristics as appropriate for a MOD Civil Service Band D (EO)

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Leadership
- Making Effective Decisions
- Communicating and Influencing

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Project Delivery Capability Framework - Project Support Officer - Stakeholder

**Benefits**:
**Benefits**
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. Our headquarters in Portsmouth also offers an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children's nursery, a bistro restaurant, a handy shop and ample parking spaces.

The post does not offer relocation expenses.
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