Executive Assistant to Chief of Staff, Dbs

5 months ago

London, United Kingdom HSBC Full time

-Job description

This exciting Executive Assistant will be supporting the Chief of Staff for the Group COO as well as acting as back up support for the Chief of Staff office and the Group COO
You provide secretarial/administrative support. Exercise confidentiality, tact and diplomacy skills and will have sufficient expertise to deputise for your superior and actively participate in meetings. You may also oversee small projects. This role is vital in the smooth running of the Chief of Staff office supporting the Group COO.

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

In this role you will:

- Manage diary management, which includes scheduling meetings and establishing priorities to ensure that the Chief of Staff schedule runs smoothly and efficiently daily. This includes finding resolutions around clashes effectively and understanding the criticality of meetings for effective diary management
- Organise and arrange travel and accommodation and offsites
- Co-coordinate activities around resources, meetings, services and manage internal and external stakeholders
- Provide supporting administration, composing presentations, and logistics. Act as secretariat (where appropriate) for meetings (including agendas, presentations, minutes) and follow through all action points
- Build a network and develop relationships with HSBC support functions to ensure the department receives excellent service (Reception, IT, Catering, Travel agency, Facilities Management etc).
Requirements

To be successful in this role you should meet the following requirements:

- Previous senior or board level EA experience
- Strong management skills, diplomacy and gravitas
- Experience building effective working relationships by communicating, influencing and negotiating at all levels
- Experienced in project management and office management
- Articulate with strong writing and drafting skills

This role is based in London.

Opening up a world of opportunity

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces. Our recruitment processes are accessible to everyone - no matter their gender, ethnicity, disability, religion, sexual orientation, or age.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse.

Telephone: +44 207 832 8500

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