Receptionist

**Who Are We?**

Bottomline is on a mission to be the world's leading business payments company, aligning our team to the common purpose of transforming the way businesses pay and get paid.

It is a journey that goes around the world serving financial institutions and companies in more than 90 countries. Our offices across EMEA are conveniently positioned to enable a fulfilling and flexible, hybrid work-life balance. Places to collaborate and share knowledge across multidisciplinary teams, the offices also provide the perfect space to meet virtually with our colleagues across time zones.

Offices in Theale, London, Paris, Geneva, Zurich, Or Yehuda, Beirut and Prishtinë cover our financial technology solution suite and delivery model, supporting our customers across sales, programme management, operations, technical support, and development hubs.

**Culture and Values**

We are one global team, who work with and for each other in a drive to delight customers through excellent execution, which fuels how we create and grow sustained business value for our customers, our team and all who partner with us.

Our culture encourages people to be brave and curious, to drive to closure and to ensure our principles are lived out daily. We excel at Bottomline because we are positive and passionate about building a **#LifeAtBottomline**

**Role**

We are looking for **Receptionist **to innovate, win and grow with us in** Theale**

You will be working as a key member of the Bottomline team in charge of the day to day running of the EMEA HQ office location. This includes overseeing a host of administrative roles and responsibilities that supports the upkeep of the facility, as well as maintaining a comfortable and effective working environment for employees.

As a member of the Bottomline team, you will also support keys areas such as
- payroll, HR, IT support, inventory, events, onboarding, marketing and other functional areas of the business.

**How you'll contribute**:

- Assisting procurement team to keep contracts up to date.
- Assist Talent Operations with onboarding new team members at the Theale location.
- Organise company events, conferences, or special meetings when required.
- Organise gifts for special events (e.g., appreciation gifts, birth etc.) and manage shipments.
- Ordering stationery and general office supplies as routine expenditures.
- Ensure office deliveries and mail are properly taken care of.
- Working with the facilities and procurement team to manage office budgets.
- Liaising with suppliers, health and safety, vendor management as needed.
- Providing support when implementing and maintaining office administrative systems.
- Delegating and communicating tasks to other employees when necessary.
- Ensuring that health and safety policies are updated and adhered to.
- Attending meetings with the global facilities team to coordinate and collaborate.
- Assist the team to keep JIRA records updated in a timely manner.
- Assist different team members with various office or facility related requests.
- Execute tasks and work assignments as directed by the management team.

**If you have two or more of the qualities and skills listed below, we would like to hear from you.**
- Previous working knowledge or experience in Administration and/or HR roles.
- Excellent Microsoft Office Skills and use of JIRA.
- Excellent verbal and written communication skills.
- Team player, who is conscientious and detail oriented.
- Positive all-in attitude.
- Excels in a collaborative, team driven environment.
- We welcome talent at all phases of their career, understanding and supporting additional needs (where applicable) as we look to innovate, win, and grow together. _Bottomline is proud to be an equal opportunity employer. We are committed to treating all individuals in a fair and equal manner by creating an inclusive and open environment._