Applications Are Due By 9am, Tuesday 29 August

7 months ago

London, United Kingdom DULWICH PICTURE GALLERY Full time

Working hours: Full Time 40 hours per week (with evening and weekend
work). We are open to applicants who wish to work part time.

Term: Permanent

**Salary**: Band C £28K-£32K (dependent on experience)

Department: Operations

Reports to: Site Manager

Responsible for: Two Site Assistants and occasional extra support

Application deadline: 9am, Tuesday 29 August

**ABOUT THE ROLE**

The role ensures that the Gallery, gardens and offices are well maintained to a secure
standard and are well presented. The Assistant Site Manager needs to be well organised,
with an eye for detail, and ensuring that maintenance schedules and policies are followed
and that contractors are scheduled and managed.

Responsibilities include some important security aspects of the site and contact with the
third-party security companies who provide out of hours personnel, security systems and
remote monitoring.

The role encompasses building and garden maintenance, with support from contractors to
include the presentation and upkeep of the Grade 2
- building fabric, all public spaces and
offices, cleaning provision, plant maintenance, gardening, site equipment and PAT testing.
The Assistant Site Manager also supports events and exhibition changeovers, and
contributing towards the organisation being health and safety compliant.

The role also includes some out of hours on call responsibilities and deputising for the
Site Manager when needed.

**MAIN DUTIES**

MAINTENANCE
- Divide up areas of work with the Site Manager and schedule and carry out minor building

and gardens maintenance with the Site Assistants, and booking contractors for larger and
specialist works. This includes preventative and reactive maintenance.
- Proactively book in, brief contractors and check works have been carried out to a high

standard.
- Support the Site Manager with overseeing the contractors for the plant maintenance.

TEAM MANAGEMENT
- Take a lead in delegating tasks to the team and ensuring there is a system of urgent and

non urgent tasks. Ensure the Site Assistants have good working knowledge of the site and
its systems (lighting, AV etc).
- Develop positive relationships with other departments.
- Carry out inductions for contractors and new staff/work placements etc.

HEALTH AND SAFETY
- Ensure the day-to-day health and safety of the organisation and follow all policies and

procedures that are set.
- Support with carrying out risk assessments and writing incident reports where required

and support other teams in fulfilling their health and safety requirements.
- Take the lead in keeping a record of health and safety training and identify and schedule

new and repeat training for all staff.
- Take a role in fire drills and liaising with the emergency services.

SECURITY
- Follow the security policies, procedures set by the organisation.
- Support the Site Manager with the security systems (e.g., CCTV, intruder alarm) with

support from our contractors
- including general maintenance, fault resolutions and call
out’s.
- Take the lead on access control -put in place a secure key system, keep key records and

ensure the codes for keypads are regularly changed.
- Support with the security provision for artwork deliveries on site with the exhibition and

curatorial teams including late night artwork arrivals (occasional).
- Receive Known Consignor training and follow requirements.
- Take the lead in booking security and H&S training for all DPG staff/stakeholders and
- maintaining up to date records.- Maintain helpful links with the emergency services and security peers in other

organisations.

OTHER
- Maintain cleanliness throughout by overseeing contractors or ad hoc cleaning by the site
- Maintain a very high standard of site presentation, especially in public areas.
- Be on the Gallery’s emergency and disaster plan call out list and attend site in the event of
- an incident.- Be competent using the genie and the roof fall arrest system (training will be provided).
- Some occasional basic IT and systems jobs involving hardware or contacting contractors.

**PERSON SPECIFICATION**

You will have....
- Experience of minor buildings maintenance
- Proactive and organised in getting things done.
- Competent at maintaining a to do list and being systematic but flexible in your approach
- to work.- Experience of fostering an efficient and positive team.
- Some health, safety and security awareness.

**ADDITIONAL INFO AND HOW TO APPLY**

Terms and Conditions

Salary range: Band C £28K-£32K (dependent on experience)

Working hours: 40 hours across the week, including weekend working. Note some shifts are
on a fixed rota, requiring a 7.30am-3.30pm shift, or a 12pm-8pm shift.

Leave entitlement: 25 days per year plus your birthday, UK bank holidays, and an additional
two discretionary Director days holiday per year.

Disclosure: This role requires a basic DBS check.

Pension: Auto enrolment contributory pension, Gallery contributes 5% where employee
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