Admin Team Leader

3 weeks ago

Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

We have an exciting opportunity for a full time Admin Team Leader to join the Neurodevelopmental Specialist Services (NeSS) Team, within the IDD Services Directorate. We are seeking an enthusiastic individual to join our dynamic and forward-thinking friendly Admin Team Leader population.

We believe in a healthy work life balance, so we will empower you to work flexibly and also promote a hybrid way of working.

Leading a friendly Reception and Administration Team.

Leading by example and empowering your team to provide amazing support to our service users and clinical colleagues alike.

We want you to feel empowered to embrace change and promote new and
innovative ways of working alongside your team and peers.

Encourage and support you and your team to develop and progress with on-the-job training and support available.

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.
- To analyse, investigate and resolve queries relating to data quality which will be used to measure performance.
- Liaise with Facilities, IT, Procurement and Support Services Departments to ensure that site management and ordering processes/new works are addressed effectively and efficiently.
- Responsible for ensuring that accurate work is completed within the time limits and standards set.
- Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately.
- Co-ordinates a comprehensive administration, secretarial and reception service - prioritising, delegating, organising departmental workloads, arrange cover across the Directorates in liaison with other Admin Leads.
- To work closely with the other Administration Team Leaders to ensure consistency across the Directorate, peer support and absence cover arrangements are in place
- To assist as appropriate on any local projects, ensuring that they are undertaken with mínimal disruption and maximum communication.
- To arrange away days or conferences as delegated.
- Ensure that the Trust’s Standing Financial Instructions are adhered to at all times in relation to petty cash, requisitioning and receipting of goods.
- To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trust’s assets are secure at all times.
- To suggest changes to and implement local health and safety procedures.
- Train and supervise the admin secretarial and reception staff, providing daily support and advice in relation to duties and responsibilities.
- Undertake regular 1:1 supervision sessions and annual Personal Appraisal and Development reviews (PAD) with administration, secretarial and reception staff.
- Ensure all administration, secretarial and reception staff undertake essential training appropriate to their role.
- Monitor and manage the sickness and absence for admin, secretarial and reception staff and keep up-to-date staff records on all aspects of human resource management in line with Trust policy.
- To be involved in the recruitment of staff and ensure local inductions are carried out for new starters to the team.

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    3 weeks ago

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